As we are coming close to the end of the year, LLCC Accounts Payable has noticed that many blankets and GL accounts have insufficient funds to pay the invoices that are submitted.

Please review your blankets and GL accounts to ensure you have enough available funds to purchase your items.

If you do not have enough funds in your blanket, please contact LLCC Purchasing for a blanket increase.

If you do not have enough funds in your GL accounts, please contact Sandy Niemann to initiate a budget transfer.

Accounts Payable cannot process invoices on blankets or GL accounts that are over budget, and we will reach out via email to have the overage corrected.

If you have any questions, please reach out to us.

Thanks!
Aleshia Bunting, Accounting Technician, Disbursements
Erica Beeman, Accounting Technician, Disbursements
Dorothy Marshall, Accounting Technician, Disbursements
Sarah Goodman, Director, Business & Accounting

Beginning April 12, students will have the option to either be in a Nelnet OR TouchNet payment plan for Summer 2023. Fall 2023 payment plans and beyond will only be offered through TouchNet.

Any new students should be encouraged to choose the TouchNet Payment Plan.

Easy Steps to Enroll:

1. Log into Logger Central
2. Click Student Finance
3. Click Pay in Full or Create Payment Plan

Please submit a KBOX ticket to order flyers for your area.

Feel free to reach out to Student Accounts if you have questions! Student.Accounts@llcc.edu or 217-786-2480.

As a reminder, we are currently in the FY24 planning and budgeting process and will continue to use the SharePoint form.

Users can access this form for submission of items for the FY24 planning and budgeting year. Users are asked to submit their items by March 29. Access to the form will close at the end of the day Wednesday, March 29.

To aid budget managers in submitting Existing Budget Increase/Decrease (budget maintenance) Requests, the  budget office emailed budget baseline worksheets to users the week of March 13. If you are a budget manager of an auxiliary unit and are making budget maintenance adjustments, you are required to attach the baseline worksheets to your forms prior to submission. See the directions pdf for more information.

As a reminder, do not submit Perkins Grant requests through the Planning & Budgeting Form. Dr. Jason Dockter and Dr. Joel Dykstra are coordinating all Perkins Grant requests in preparation for submitting the grant application. All requests should be directed to them for consideration. Please contact Jason or Joel with questions or for more information.

New this year — we have added a component option for “Marketing/PRM-related item” so users can readily indicate this when submitting their initiative.

Written directions and instructional videos have been created to assist users with form completion. These items and the link to the Planning & Budgeting SharePoint Form are posted to the FY2024 Planning & Budgeting link on the Finance Department’s SharePoint page.

The summer 2023 payment plan flyers are now available. To order printed copies for your area, please complete a PRM KBOX ticket. If you have any questions, please don’t hesitate to contact LLCC Student Accounts at 217-786-2480 or Student.Accounts@llcc.edu.

Thank you!

Payment plans will look different starting with fall 2023. We will be offering them in-house rather than going through Nelnet. We will still offer the same plans as Nelnet, but with more internalized control.

Our “go-live” date for this is April 12. More information to come!

Thank you,
LLCC Student Accounts
217-786-2480
Student.Accounts@llcc.edu

The FY24 planning and budgeting process starts today, March 1. We will continue to use the SharePoint form.

Users can access the form beginning today for submission of items for the FY24 planning and budgeting year. Users are asked to submit their items between March 1-29. Access to the form will close at the end of the day Wednesday, March 29.

To aid budget managers in submitting Existing Budget Increase/Decrease (budget maintenance) Requests, the  budget office will email budget baseline worksheets to users the week of March 13. Please wait to submit Existing Budget Increase/Decrease Requests until you have received these worksheets. If you are a budget manager of an auxiliary unit and are making budget maintenance adjustments, you are required to attach the baseline worksheets to your forms prior to submission. See the directions pdf for more information.

As a reminder, do not submit Perkins Grant requests through the Planning & Budgeting Form. Dr. Jason Dockter and Dr. Joel Dykstra are coordinating all Perkins Grant requests in preparation for submitting the grant application. All requests should be directed to them for consideration. Please contact Jason or Joel with questions or for more information.

New this year — we have added a component option for “Marketing/PRM-related item” so users can readily indicate this when submitting their initiative.

Written directions and instructional videos have been created to assist users with form completion. These items and the link to the Planning & Budgeting SharePoint Form are posted to the FY2024 Planning & Budgeting link on the Finance Department’s SharePoint page and available for users beginning today.

TO: Budget Managers
FROM: Jeremy Bliss
DATE: March 1, 2023
RE: End of Fiscal Year 2023

As we are rapidly approaching the end of another fiscal year, I wanted to send out a reminder to help facilitate your end of year spending. Please note the following dates:

Last date for all major purchases: April 7, 2023

• Purchases for office furniture, equipment, materials or supplies that have longer lead times should be placed in order to ensure timely delivery of order. Please be aware in case of longer lead times or backorders, you may not receive your order by the June 30 deadline. In this case, you may have to pay out of FY24 funds.
• An online requisition must be done and approved by corresponding budget manager(s), with correct account number(s), and forwarded to LLCC Purchasing.

Last date Purchase Orders will be issued: May 18, 2023

• This will be the last day a purchase order will be used to order anything.
• An online requisition must be completed prior to this date which includes approval by corresponding budget manager(s), with correct account number(s) and forwarded to LLCC Purchasing, by the above date.
• That also means your budget transfer(s) should have already been submitted to LLCC Budgeting, should there be a need to do that.

Last date to order items on a Blanket Purchase Order: May 18, 2023

• This includes Office Depot/Staples blankets.

Last date to process payments on a Blanket Purchase Order: June 8, 2023

• All supporting documentation, invoices and blanket purchase order payment requests must be approved by corresponding budget manager(s) and submitted to LLCC Accounts Payable by 5 p.m. on June 8.

Emergency purchases

Only emergency purchases will be allowed after the above dates, and as such must have the appropriate approvals.

• Purchases will require written approval from your appropriate cabinet member prior to the purchase.
• Due to audit cut off dates, unless such purchases are received on campus by June 30, the purchase will be charged to your FY 24 budget.

Grant purchases: above dates apply to grants ending June 30, 2023

• For those grants that do not end on June 30, 2023, please work closely with Sarah Goodman and Jeremy Bliss in LLCC Purchasing to facilitate your purchases.