The deadline for purchasing office furniture, equipment, materials or supplies with longer lead times is this Friday, April 11, 2025, to ensure timely delivery. An online requisition must be submitted and approved by the relevant Budget Manager(s) with the correct account number and then forwarded to the Purchasing Department.

As a reminder, the FY26 planning and budgeting process ends March 31.

Users can access this form for submission of items for the FY26 planning and budgeting year. Users are asked to submit their items by March 31.

To aid budget managers in submitting existing budget increase/decrease (budget maintenance) requests, the budget office emailed budget baseline worksheets to users the first part of March. Please use them as reference material when submitting existing budget increase/decrease requests. If you are a budget manager of an auxiliary unit and are making budget maintenance adjustments, you are required to attach the baseline worksheets to your forms prior to submission.

Written directions and instructional videos have been created to assist users with form completion. These items and the link to the planning and budgeting SharePoint form are posted to the FY2026 planning and budgeting link on the finance department’s SharePoint page.

As a reminder, the FY26 planning and budgeting process ends March 31.

Users can access this form for submission of items for the FY26 planning and budgeting year. Users are asked to submit their items by March 31.

To aid budget managers in submitting existing budget increase/decrease (budget maintenance) requests, the budget office emailed budget baseline worksheets to users the first part of March. Please use them as reference material when submitting existing budget increase/decrease requests. If you are a budget manager of an auxiliary unit and are making budget maintenance adjustments, you are required to attach the baseline worksheets to your forms prior to submission.

Written directions and instructional videos have been created to assist users with form completion. These items and the link to the planning and budgeting SharePoint form are posted to the FY2026 planning and budgeting link on the finance department’s SharePoint page.

The FY26 planning and budgeting process starts today, Monday, March 3. We will continue to use the SharePoint form. Users can access the form beginning Monday, March 3, for submission of items for the FY26 planning and budgeting year. Users are asked to submit their items between March 3-31.

To aid budget managers in submitting existing budget increase/decrease (budget maintenance) requests, the budget office will email budget baseline worksheets to users the week of March 4. Please wait to submit existing budget increase/decrease requests until you have received these worksheets.

If you are a budget manager of an auxiliary unit and are making budget maintenance adjustments, you are required to attach the baseline worksheets to your forms prior to submission. See the directions pdf for more information.

New this year – IT implemented a new technology request process in November. This new process required users to use the Technology Request Form to submit their technology requests for review by the LLCC Data Governance Council and Technology Advisory Group prior to submitting it to the planning and budgeting process. Items that have already been submitted through IT’s process can now be submitted to the planning and budget process for consideration.

Written directions and instructional videos have been created to assist users with form completion. These items and the link to the Planning & Budgeting SharePoint Form will be posted to the FY26 Planning & Budgeting ling on the Finance Department’s SharePoint page and available for users Monday, March 3.

The fall 2025 payment plan flyer is now available! To order printed copies for your area, please complete a PRM KBOX ticket.

The earlier students sign up for classes and start their payment plan, the more months they will have to spread out their payments. Please use this as an incentive for early registration when talking with students.
If this payment plan does not fit the student’s needs, have them reach out to student accounts and we can go over any and all payment options with them.

If you have any questions, please email Student Accounts or call 217-786-2480.

TO:  Budget Managers
FROM:  Jeremy Bliss
DATE:  February 28, 2025
RE:  End of Fiscal Year 2025

As we are rapidly approaching the end of another fiscal year, I wanted to send out a reminder to help facilitate your end of year spending. Please note the following dates:

Last date for all major purchases – April 11, 2025

• Purchases for office furniture, equipment, materials or supplies that have longer lead times should be placed in order to ensure timely delivery of order. Please be aware in case of longer lead times or backorders, you may not receive your order by the June 30 deadline. In this case, you may have to pay out of FY26 funds.
• An on-line requisition must be done and approved by corresponding budget manager(s), with correct account number(s) and forwarded to the purchasing department.

Last date Purchase Orders will be issued – May 16, 2025

• This will be the last day a purchase order will be used to order anything.
• An online requisition must be completed prior to this date which includes approval by corresponding budget manager(s), with correct account number(s) and forwarded to the purchasing department, by the above date.
• That also means your budget transfer(s) should have already been submitted to the budgeting department, should there be a need to do that.

Last date to order items on a blanket purchase order – May 16, 2025

• This includes Office Depot/Staples blankets.

Last date to process payments on a blanket purchase order – June 5, 2025

• All supporting documentation, invoices and blanket purchase order payment requests must be approved by corresponding budget manager(s) and submitted to accounts payable by 5 p.m. on June 5.

Only emergency purchases will be allowed after the above dates, and as such must have the appropriate approvals.

• Purchases will require written approval from your appropriate cabinet member prior to the purchase.
• Due to audit cut off dates, items not received on campus by June 30 will be charged to your FY 26 budget.

Grant purchases – above dates apply to grants ending June 30, 2025

• For those grants that do not end on June 30, 2025, please work closely with Sarah Goodman and Jeremy Bliss in the purchasing office to facilitate your purchases.

In an effort to gather progress information for the current fiscal year’s planning and budgeting projects, a simple Midyear Progress Update Form has been created for your completion. This will serve as an update on current FY25 planning and budgeting projects.

If you submitted a project request during the FY25 planning and budgeting process, you will be required to submit midyear progress update information for approved projects. View updated FY25 Planning & Budgeting Recap Documents. Budget maintenance requests are excluded from this process.

Please access the SharePoint form and provide progress information for each of your FY25 projects. The form is filtered to display the project ID numbers that you will need to respond to. Select a project ID number, provide the necessary information, include any necessary supporting documents as attachments and submit the form. As each project ID is completed, it will be removed from the dropdown list on the SharePoint form.

All submitted forms will be routed directly to your VP/cabinet-level supervisor for review.

Your responses should include specific evidence to support your project progress. If you have questions about what type of specific support, please contact Megan Moore, associate vice president, finance. If you have any problems with accessing the SharePoint page, contact Tiffany Luxner, database/financial analyst. The form is available now through Feb. 17.

The Calendar Year 2024 W-2 forms are now available.

If you elected to receive your W-2 electronically, you can log into your LoggerCentral (Employee Self-Service) account and choose Tax Information. This will allow you to view and print your form.

If you elected to receive your W-2 via paper form, these will be mailed out Jan. 28, 2025.

Please contact LLCC Payroll at 217-786-2430 with any issues receiving your form.

LLCC Student Accounts would like you to be aware that the 2024 1098-T is available for viewing and printing on students’ Logger Central accounts. Printed 1098-T forms were mailed out Friday, Jan. 24. If students should call you about their 1098-T, please transfer them to 217-786-9645.