Copy or move documents from OneDrive to SharePoint

Remote Access Knowledge BaseThe Copy or Move Documents from OneDrive to SharePoint.pdf is available on the Employee Portal > IT > Remote Access Knowledge Base > OneDrive folder.

Documents that you have stored in OneDrive can be copied or moved to the Shared Library of a Group Site in SharePoint that you are a member of. If you do not want the file to be edited by others, you can share the file or folder with the Group Site in SharePoint and apply view permissions only. The file will be accessible from the Shared (with us) link in the Navigation Pane.

Copy the file

When copying a file from OneDrive to the Shared Library of a Group Site in SharePoint, you are creating an additional document. Should one of the documents be edited, the changes will not be made to the other document, as they are individual documents. Sharing a document with an individual or Group Site will allow edit of one document only.

When you Copy a file to a Shared Library, and the document has a Version history, meaning the document has been edited at least once, only the latest version is copied. To copy earlier versions, you need to restore and copy each one. For more info about versioning, see Enable and configure versioning for a list or library.

How to Copy a file

  • Select files or folders in a SharePoint library.
  • On the command bar, select (More), and then select Move to or Copy to.
  • On the Move or Copy panel, choose a destination in the current library, OneDrive, or another SharePoint site.
  • On the Move or Copy panel, select a folder in the current library and select Move here or Copy here.
    • If you want to move or copy your files to a new folder, select New folder to add a new folder.
    • Enter a name for the folder, select the checkmark, and then select Move here or Copy here,

Move the file

  • When moving a file from your OneDrive to a Shared Library in a Group Site, you are maintaining only one document. The file will be removed from your OneDrive and stored only in the Group Site.
  • All members of a Group Site in SharePoint have full access to the document for editing permissions.
  • When you Move a file to a Shared Library, the Version history of the document is copied to the new destination.
  • After moving a file, if the file was shared, the original permissions and link will no longer work.
    • The file will need to be shared from the new storage location.
  • While moving a file, it will continue to appear in the original file location until the data transfer is completed.
    • After the file is successfully moved, it will automatically be deleted from the original file location.
    • The file will be accessible in the Recycle Bin. This will be either OneDrive or the Group Site in SharePoint, depending upon the original file location.
      • OneDrive Recycle Bin allows recovery of the file or folder for 30 days.
      • The Group Site in SharePoint Recycle Bin allows recovery for 90 days.
  • It is not recommended to move OneNote notebooks outside of the OneNote app.

Stop, think, connect – report phishing emails

Phishing is a fraudulent attempt to obtain personal information from you, such as passwords, banking information, etc. and are most commonly sent to you by email.

Most organizations — banks, companies, etc. — will not ask for your personal information over email.

Stop

  • Don’t open emails from strangers, and don’t click on unfamiliar sites; if you think an offer is too good to be true, then it probably is.
  • Requests to update or confirm your personal information or that state your account has been suspended are common attempts.
  • Be wary of messages that encourage you to act immediately, as well as offers that invite you to join an event or group on a social networking website with incentives like free gift cards.

Think

  • Look at the email carefully.
  • Hover your mouse over the sender’s name and any links within the message body to view the sender’s address or URL content.
    • Never click on any of the active links unless you are 100% sure they are legitimate.
    • It’s better to enter a new website address by typing it into the browser instead of following the link.

Connect

  • Report the message via your Outlook desktop app or Outlook 365 with the built-in feature.
  • You do not need to forward this onto the Helpdesk or call.
    • The most efficient and fastest way to notify IT is to use the Report the Message as Phishing feature.

Outlook Desktop

With the message selected, click on Report Message in the Ribbon. Select Phishing. The malicious email will be reported directly to Microsoft. Reporting malicious and unsolicited emails makes LLCC’s email filtering system more effective.
"Report Message" is on the right-hand side of the Home ribbon in Outlook. Select it, and then "Phishing" in its sub menu (second option, below "Junk" and above "Not Junk").

Outlook 365

Select the email from the list and click on the Not Junk drop-down arrow. Select Phishing. The malicious email will be reported directly to Microsoft. Reporting malicious and unsolicited emails makes LLCC’s email filtering system more effective.
In Outlook 365, across the top of the screen, under the search box, there are the options: Emply folder, Not junk, Move to. Select Not junk and then Phishing to report the email directly to Microsoft.

Canvas Overview and Open Discussion Oct. 13

LLCC Academic Innovation & eLearning Fall 2020 Workshop ScheduleLLCC Academic Innovation & eLearning is hosting a Canvas Overview and Open Discussion on Tuesday, Oct. 13, 1-2 p.m., Live–Zoom. This session will provide an overview of the Canvas learning management system and its features. We will also discuss the college’s transition from Blackboard to Canvas, including timeline information. Members of the Canvas faculty pilot group will also share their experiences with using Canvas in spring 2020. Time for questions and answers will be included. Register for Oct. 13 Canvas Overview and Open Discussion. Note: Current online faculty participating in the Online Proficiency Program can receive one point for successful completion of this workshop.

View additional sessions and registration information on the Workshops and Training website (follow link under sessions descriptions to register for workshops).

Cybersecurity training

As a reminder, cybersecurity training is open for all LLCC employees through Oct. 31. The training modules can be access on the SafeColleges website: https://llcc-il.safecolleges.com. All five modules should be completed by the end of October.

Per board policy “10.4 – Employees’ Role in Security,” cybersecurity is the responsibility of all users. It is strongly recommended that you complete the training.

October is National Cybersecurity Awareness Month and is co-led by the National Cyber Security Alliance (NCSA) and the Cybersecurity and Infrastructure Agency (CISA) of the U.S. Department of Homeland Security. LLCC is participating in the national campaign with weekly LincIn announcements and Cybersecurity online training for all college employees through SafeColleges.

Thank you, and please do not hesitate to contact the IT Helpdesk at 217-786-2555 or helpme@llcc.edu should you experience any technical difficulties accessing the training.

This week’s Academic Innovation & eLearning workshops

LLCC Academic Innovation & eLearning Fall 2020 Workshop ScheduleLLCC Academic Innovation & eLearning fall 2020 professional development workshops are being conducted in three different formats: remote/live via Zoom, online and on-demand. Workshops cover both pedagogy and instructional technology tools and will also include special opportunities to learn to use the new Canvas learning management system.

This week’s workshops include:

  • AIeL Virtual Open Lab – Tuesday, Oct. 6, 1-2 p.m., Zoom link – We will continue to offer open lab times this semester to assist those who want to meet with the AIeL staff live via Zoom. Meet with us to ask specific questions, discuss your instructional technology needs, or to help you work through an instructional idea or problem you may be having.
  • Engage and Energize Your Remote Class With Kahoot! – Wednesday, Oct. 7, 2-3 p.m., Live–Zoom, Dr. Chris McDonald, Dean Butzow and Becky Parton. Join this workshop to learn how to integrate Kahoot!, a game-based learning platform, into your live/remote classes. Kahoot! can be used to liven up your remote class by creating a low-risk competitive atmosphere, a fun option for content review, and to reinforce learning. This session will show you how to create, share and play social learning games as part of your instruction. It will also include a discussion with faculty who have already used Kahoot! to support remote instruction. Registration for Engage and Energize Your Remote Class With Kahoot!.

View additional sessions and registration information on the Workshops and Training website (follow link under sessions descriptions to register for workshops).

Tech Tip: Manage files and folders in OneDrive

Remote Access Knowledge BaseThe Manage Files and folders in OneDrive.pdf is available on the Employee Portal > IT > Remote Access Knowledge Base > OneDrive folder.

Work with your files from anywhere, on any smart device with Microsoft 365 applications.

Select what to do with a file

Access OneDrive via a web browser.

Right click on the name of the file to see active links to:

  1. Share, Copy link, Manage access (who has shared permissions), Download, Delete, Move to, Copy to or Rename.
  2. You can also select the file by placing a check mark in the (hidden) circle to the left of the file name.
  3. Select the More Options (three dots) to the right for the active links.

Select a command to continue.

Create a folder

Select New > Folder.

Type a name for the folder.

Select Create.

Search for files

Looking for an older document? With OneDrive, you can search for a file or folder using keywords. The search function is a powerful tool that will search all folders, subfolders and files within OneDrive.

  1. Type a word or phrase in the search box.
  2. Select a file, or press Enter.

To Stop Sync on your computer

Select the OneDrive cloud icon in the Windows taskbar notification area.

Select Help & Settings > Settings

In Settings, select the Account tab.

Select Stop Sync at OneDrive.

  1. You can now delete files from your local computer without removing them from OneDrive on the web.

For more info, see Sync files with OneDrive in Windows.

Do your part #BeCybersmart: Best practices

"If you connect it, protect it." 41 Billion - There will be more than 41 billion IoT devices by 2027, up from about 8 billion in 2019. 75% - 75% of infected devices in IoT attacks are routers. 5 Minutes 24 Hours - Once plugged into the internet, connect devices are attached within 5 minutes and targeted by specfiic exploits in 24 hours. Lock down your login. When in doubt, throw it out. Keep a clean machine. Back it up. Own your online presence. Share with care. Get savvy about WiFi hotspots. National Cybersecurity Alliance. Source: https://travelforfreebook.wordpress.com/2012/05/29/25-amazing-facts-about-countries-around-the-world/Lock Down Your Login

Create long and unique passphrases for all accounts, and use multifactor authentication (MFA) wherever possible. MFA will fortify your online accounts by enabling the strongest authentication tools available, such as biometrics or a unique one-time code sent to your phone or mobile device. Do not recycle passwords by using the same one for multiple accounts.

Remember Me Not

When you log into any account on a shared computer, don’t check the box to “remember me” for that account. Checking “remember me” will make it easy for the next user to access your sensitive accounts. LLCC does not recommend saving your LLCC username and password into any applications or web accounts when prompted.

If you must make a purchase on a public computer, do not save your financial information in the account. The best-case scenario is to not use public computers to access sensitive information (such as banking) or to complete financial transactions (such as purchases).

Protect Your Devices

Lock your personal devices, and keep them secure when not in use. If you must temporarily step away from an LLCC computer, lock it. For a Windows PC. select the Windows key+L on the keyboard at the same time. On a Mac, select the Ctrl+Shift+Eject button to enter sleep mode. Both features will require you to enter your LLCC password to access the device.

Add passwords, passcodes or biometrics (fingerprint or face ID) when possible to your personal devices.

When using a public computer (at LLCC, this is any computer that is not in a private office), do NOT walk away without logging out of the computer. You should log out of all accounts that you have accessed, then close all browser tabs. Simply clicking “x” in your internet browser does not log you out of accounts. Sign out of the computer, or restart.

Think Before You Click

Remember what you learned about not accepting candy from strangers? Apply that to the online world as well. Do not click links in emails, text messages, chat boxes, etc. from people you do not know — and be suspicious of links sent from those you know as well. If you encounter suspicious messages or attachments on your LLCC email account, please use the Report function in Outlook.

Don’t Hesitate to Update

Having the latest security software, web browser and operating system on smart devices is one of the best defenses against online threats. When the computer or smart device says it’s time to update the software, don’t click postpone. Update! LLCC employs automatic updates to devices on campus. Do NOT power off your workstations when leaving for the evening or weekend; log out instead.

Protect Your Personal Information

Personal information is any information that can be used to identify you or your accounts. Examples include your name, address, phone number, usernames and passwords, pictures, birthday and social security number. Don’t post or share this information with others.

Get Savvy About WiFi Hotspots

Public wireless networks and hotspots are not secure, which means that anyone could potentially see what you are doing on your laptop or smartphone while you are connected to them. Limit what you do on public WiFi, and avoid logging in to key accounts like email and financial services. Consider using a virtual private network (VPN) or a personal/mobile hotspot if you need a more secure connection.

Canvas Classes and On-Demand Training

In support of the college’s move to the Canvas learning management system, access to the Canvas training portal has been made available to all LLCC faculty and staff.

To access the Canvas Training Services Portal:

  • Login to your LLCC Canvas account.
  • Select the Help link at the bottom of the navigation menu.
  • Select Canvas Training Services Portal and follow the Prompts.

Or, review the gude on How Do I Use the Training Services Portal as an Instructor?

Once you are in the Canvas Training Services Portal, select Learning Library. The Canvas Learning Library is divided into four categories. They are learning pathways, courses, videos and live trainings. You will have to enroll yourself in the pathways and courses that you would like to participate in.

The Canvas Learning Library includes:

  • Learning Pathways: Collections of recommended courses based on user role. Certificates may be awarded upon completion at 80% accuracy.
  • Courses: Information on a variety of Canvas topics. Badges may be awarded upon completion.
  • On-Demand Videos: Pre-recorded video trainings available on demand.

You are welcome to participate in any of the pathways and courses you would like. The specific pathway and courses listed below will be included in the Online Proficiency Program for current online faculty and points will be awarded for successful completion including certificate and badges achieved.

Pathway:

  • Higher Education: First Day Ready
    Learn how to be First Day Ready. This Learning Pathway is comprised of four courses and offers a certificate upon completion for those who successful complete the full pathway.
    *Current Online Faculty participating in the Online Proficiency Program can receive 10 points for successful completion of this pathway and certificate awarded. Courses included in the First Day Ready pathway can only be taken once for points.

Courses:

  • Opening Canvas: In this course, you will learn to configure your Canvas Notification Preferences, utilize the Canvas Dashboard, and navigate the Global Navigation to access the Canvas Calendar and Inbox.*
  • Creating a Canvas Course: This course will walk you through the process of creating a Canvas LMS course so that you can be first day ready. This course will cover how to create a Home Page, utilize modules, and access student view to ensure your course is “first day ready.”*
  • Getting Started with Assignments and Assessments: This course goes over how to build assignments and assessments in your Canvas course. The course also details how to access Student View, where you can participate in your course from the perspective of your students.*
  • Grading and Feedback: This course demonstrates how to use the Canvas Gradebook and Speedgrader. You will learn how to give students feedback through Speedgrader and grade assignments using rubrics.*
  • New Quizzes: Learn what New Quizzes are, how to create a New Quiz, how to utilize the new question types, and how to manage New Quizzes.*

*Note: Current online faculty participating in the Online Proficiency Program can receive two points for successful completion of this workshop when a badge has been awarded.

Cybersecurity training

Cybersecurity training will be open for all LLCC employees from Oct. 1-31. An email will be sent to you with a link to access the training modules on the SafeColleges website: https://llcc-il.safecolleges.com.

Per board policy “10.4 – Employees’ Role in Security,” cybersecurity is the responsibility of all users. It is strongly recommended that you complete the training.

October is National Cybersecurity Awareness Month and is co-led by the National Cyber Security Alliance (NCSA) and the Cybersecurity and Infrastructure Agency (CISA) of the U.S. Department of Homeland Security. LLCC will participate in the national campaign with weekly LincIn announcements and Cybersecurity online training for all college employees through SafeColleges.

Thank you and please do not hesitate to contact the IT Helpdesk at 217-786-2555 or helpme@llcc.edu should you experience any technical difficulties accessing the training.

Upcoming free online conferences

Below is information on two upcoming online conferences that are offering free registration: