When you use save your files and folders to Microsoft Office 365 OneDrive or SharePoint, your work is available wherever you are. With Office 365 online apps and Office 2016, you can Share your files with others at LLCC and collaborate in real time using either platform.

• Edit is the default setting when sharing a file or folder. Remove the Allow editing function to share it as a read only document.
• When sharing a folder, all permissions will be applied to all documents within the folder.
• You can share a file or folder with specific people or via a link that when shared, anyone with an active LLCC account can access.

Share a file or folder in Office 365 OneDrive

1. Select the file or folder by placing a check mark to the left of the file or folder name.
2. Select the Share icon, the … More actions to the right of the file or folder name or choose the Share link from the menu bar at the top.
3. To send to specific people, select the drop-down arrow and choose Specific people.
   1. Remove the Allow editing check mark if you want to restrict permissions.
   2. Apply
   3. Search for people to share with by Last Name, First Name. You can add multiple people or a Group Site to share with.
   4. Enter a message in the notes field, as warranted.
   5. Send

Share an open file

You can share a document while actively working in the document. Select Share and follow step 3 above, regardless of online or Word desktop application access.

For detailed instructions on Share a File or Folder in OneDrive.pdf, view the Employee Portal > IT > Remote Access Knowledge Base, OneDrive folder.