In order to streamline the accounts payable process, we are changing the way the documents are submitted to accounts payable.  Effective immediately, it will be the initiators of the blanket voucher and/or the confirmed & received form to collect ALL approval signatures.  We have updated the blanket voucher and the confirmed & received forms to add a section for signatures.  Therefore, a physical approval signature can be obtained on the form or an email approval is still acceptable.  Again, all signatures must be obtained prior to submitting to accounts.payable@llcc.edu.

Finance has also created a video on how to fill out a blanket voucher, save the form, attach the back-up, and attach an email approval.  The same process would be used for confirmed & received forms.  The new forms and the video are located on the Employee Portal-Finance Department -Accounts Payable. https://llcconline.sharepoint.com/finance_department/Accounts%20Payable/Forms/AllItems.aspx

More instructions videos are coming.  Other forms can be located on the employee portal as well such as mileage form and FY ’23 AP due dates.

For confirmed & received forms, budget managers have approval up to $2,500. Anything over $2,500 must be approved by next level administrator and VP of division.  Blanket vouchers only need to be signed by budget managers.  Any questions can be directed to Karie Longhta or Viki Bradley.