The new FY23 tentative budget totals should be online by July 11.

All FY 22 expenditures must be received in accounts payable, with appropriate approvals by July 14, 2022. If your documents are not submitted on time, your expenditures will be paid with FY23 funds.

LLCC Finance Department instructions and forms are located at www.llcc.edu > Info for Faculty & Staff > Employee Portal > Finance Department.

All employees can sign up for direct deposit for employee reimbursements on Employee Self Service. This is separate from a payroll direct deposit. www.llcc.edu > Info for Faculty & Staff > Employee Self-Service > Banking Information

If you have questions regarding outstanding invoices or payments, please contact Viki Bradley.

A Confirmed/Received Form is intended for emergency purchases only and up to $499.00, with a budget manager’s approval. All other exceptions should be discussed with LLCC Purchasing.

A requisition (purchase order or blanket) should be submitted for all expenditures. When a requisition is completed, approvals are done in Colleague and expedites the payment process. Instructions for creating a requisition are located at www.llcc.edu > Info for Faculty & Staff  > Employee Portal > Finance Department > Purchasing > Colleague Requisition Procedures.

If you have any questions on submitting a requisition, please contact Denise Bierman or Jeremy Bliss.

All out of state travel must be signed by the appropriate vice president and approved by the LLCC Board of Trustees. All pre-travel forms should be sent to Jeremy Bliss. Any travel form with prepayment registration requested will be forwarded to accounts payable.

All expenditures $10,000 or more need three (3) quotes and submitted to LLCC Purchasing prior to submitting a requisition.

All expenditures $25,000 or more need an RFP (request for proposal) or ITB (invitation to bid) and will need approval by the LLCC Board of Trustees.

Credit cards are intended for extenuating purchases and travel. Card holders are responsible for downloading and submitting monthly Visa statements to accounts payable, including all appropriate approvals.

Accounts Payable Approvals

• Up to $2,500 — Approval of budget manager
• $2,501 – $24,999 — Approval of budget manager, next level administrator and vice president. Three quotes are needed for all expenditures $10,000 or more.
• $25,000 and above — Sealed bids sought and secured. Approval of budget manager, next level administrator, vice president and Board of Trustees.