As we are rapidly approaching the end of another fiscal year, below are reminders to help facilitate your end of year spending. Please note the following dates:

Last date for all significant purchases: April 20, 2018

• All significant purchases for office furniture, equipment, material or supplies should be placed in order to ensure timely delivery of order.
• An online requisition must be done and approved by corresponding budget manager(s), with correct account number(s) and forwarded to the purchasing office.

Last date purchase orders will be issued: May 24, 2018

• This will be the last day a purchase order will be used to order anything.

• An online requisition must be completed prior to this date which includes approval by corresponding budget manager(s), with correct account number(s) and forwarded to the purchasing office, by the above date.
• That also means your budget transfer(s) should have already been submitted to the budgeting office, should there be a need to do that.

Last date to order items on a blanket purchase order: May 24, 2018

• This includes Office Depot/Staples blankets.

Last date to process payments on a blanket purchase order: June 13, 2018

• All supporting documentation, invoices and blanket purchase order payment requests must be approved by corresponding budget manager(s) and submitted to LLCC Accounts Payable by 5 p.m. on June 13.

Only emergency purchases will be allowed after the above dates and, as such, must have the appropriate approvals.

• Purchases will require written approval from your appropriate cabinet member prior to the purchase.

• Due to audit cut-off dates, unless such purchases are received on campus by June 30, the purchase will be charged to your FY 19 budget.

Grant purchases: above dates apply to grants ending June 30, 2018

• For those grants that do not end on June 30, 2018, please work closely with Sarah Goodman, Rachel Patarozzi and the purchasing office to facilitate your purchases.