Deadlines have now passed for FY ’18 significant purchases, issuance of purchase orders, ordering items on a blanket purchase order and processing payments on a blanket purchase order.

• Any purchases now require written approval from your appropriate cabinet member prior to the purchase.
• Due to audit cut-off dates, unless such purchases are received on campus and invoiced by June 30, the purchase will be charged to your FY ’19 budget.
• Final Accounts Payable cut-off date for FY ’18 payments is July 23, 2018.

The deadline to submit deposits to the LLCC Finance Department is today, May 30 before noon. Please hand the deposit to Elyse Calhoun, Nichole Coffey or Robin Ackman as monies should not be left unattended.

As a reminder, if you have taken in funds, it is necessary to submit them and corresponding deposit slips to the finance department on a daily basis.

If you have questions, please contact LLCC Student Accounts at 786-2480. Thank you!

The deadline to submit deposits to the LLCC Finance Department is tomorrow, May 30 before noon. Please hand the deposit to Elyse Calhoun, Nichole Coffey or Robin Ackman as monies should not be left unattended.

As a reminder, if you have taken in funds, it is necessary to submit them and corresponding deposit slips to the finance department on a daily basis.

If you have questions, please contact LLCC Student Accounts at 786-2480. Thank you!

The information below is for all full-time employees who plan on using the employee tuition waiver for themselves or their qualified dependents for summer 2018 LLCC classes.

The tuition due date has been scheduled for Wednesday, May 23. Please have your completed employee waiver form to LLCC Human Resources no later than May 23 to ensure classes will not be dropped.

If you anticipate registering on or after Wednesday, May 23, please submit your completed employee waiver form to HR either before or the day of your registration to prevent being dropped from course(s).

If you have any questions, please contact LLCC Student Accounts at 786-2480 or student.finances@llcc.edu.

The deadline to submit deposits to the LLCC Finance Department is today, April 27 before noon. Please hand the deposit to Elyse Calhoun, Nichole Coffey or Robin Ackman as monies should not be left unattended.

As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the finance department on a daily basis.

If you have questions, please contact LLCC Student Accounts at 786-2480. Thank you!

The deadline to submit deposits to the LLCC Finance Department is Friday, April 27 before noon. Please hand the deposit to Elyse Calhoun, Nichole Coffey or Robin Ackman as monies should not be left unattended.

As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the finance department on a daily basis.

If you have questions, please contact LLCC Student Accounts at 786-2480. Thank you!

In an effort to reduce paper consumption to align with the college’s value of accountability, effective May 1, 2018, LLCC Student Accounts will no longer be printing receipts for funds deposited into our GL accounts. Please begin using the updated deposit slip that is now available on the LLCC Finance Department portal page (labeled Accounts Receivable Deposit Slip); please discard and delete any saved versions of deposit slips you’ve previously or currently use.

Even though you will no longer receive printed receipts, you will still be able to track monies that you deposit. There are two options available to you:

• Option A: Review the GL account in Colleague a few business days after bringing the deposit to LLCC Student Accounts to ensure monies have been deposited. (If you choose this option, you will not need to take any action; as of May 1, you will simply stop receiving paper receipts of the deposit.)
• Option B: Request that LLCC Student Accounts email receipts to you (via the updated deposit slip).

If you are not already doing so, we recommend that you keep copies of the deposit slips you bring to us. LLCC Student Accounts encourages you to save electronic copies of deposit slips you submit along with receipts emailed to you (should you choose that option) so paper consumption is not just transferred from our team to yours.

If you have any questions, please contact Robin Ackman at robin.ackman@llcc.edu or 786-2762. Thank you!

As we are rapidly approaching the end of another fiscal year, below are reminders to help facilitate your end of year spending. Please note the following dates:

Last date for all significant purchases: April 20, 2018

• All significant purchases for office furniture, equipment, material or supplies should be placed in order to ensure timely delivery of order.
• An online requisition must be done and approved by corresponding budget manager(s), with correct account number(s) and forwarded to the purchasing office.

Last date purchase orders will be issued: May 24, 2018

• This will be the last day a purchase order will be used to order anything.

• An online requisition must be completed prior to this date which includes approval by corresponding budget manager(s), with correct account number(s) and forwarded to the purchasing office, by the above date.
• That also means your budget transfer(s) should have already been submitted to the budgeting office, should there be a need to do that.

Last date to order items on a blanket purchase order: May 24, 2018

• This includes Office Depot/Staples blankets.

Last date to process payments on a blanket purchase order: June 13, 2018

• All supporting documentation, invoices and blanket purchase order payment requests must be approved by corresponding budget manager(s) and submitted to LLCC Accounts Payable by 5 p.m. on June 13.

Only emergency purchases will be allowed after the above dates and, as such, must have the appropriate approvals.

• Purchases will require written approval from your appropriate cabinet member prior to the purchase.

• Due to audit cut-off dates, unless such purchases are received on campus by June 30, the purchase will be charged to your FY 19 budget.

Grant purchases: above dates apply to grants ending June 30, 2018

• For those grants that do not end on June 30, 2018, please work closely with Sarah Goodman, Rachel Patarozzi and the purchasing office to facilitate your purchases.

A reminder the FY19 planning and budgeting process has started. Users are asked to submit their items March 7-30. Access to the form will close at the end of the day Friday, March 30.

Directions and instructional videos have been created for individuals that were not able to attend a training session. These items and the link to the SharePoint page are posted to the FY2019 Planning & Budgeting link on the finance department’s SharePoint page.