The 2021 tentative budget is now available in Colleague for viewing. Requisitions for purchases and blankets can now be entered. The tentative budget will be placed on public display at the July board meeting. A balanced budget will be presented as required by the LLCC Board of Trustees.

Some things to know about this year’s budget:

• FY21 budget includes board approved increases in salary and benefit allocations. HR will send notification to staff regarding current approved salary increases.
• The State of Illinois approved a budget for FY 2021 which includes an appropriation to community colleges.
• The final documents from the FY21 Planning & Budgeting Process, including approved Tech Fee & Perkins appropriations will be available at a later date. We will send a separate notice when they are posted.
• Additional adjustments may be necessary between now and the adoption of the final budget at the September board meeting.
• Budget transfers will not be processed until the final budget is approved by the board, and those adjustments are made in Colleague. HOWEVER, if you do not have the necessary funds in your lines to process a payment or PO, a budget transfer MUST still be prepared and submitted to the budget office. Once the transfer is received and reviewed, we will override the account and will process the transfer once the final budget is online.

It is imperative that departments review their budgets during the year as you make purchases to ensure you are operating within your budget. Directions on running Colleague general ledger reports (ACBL, GLBR, and GLBS) are located on the LLCC Finance Department SharePoint page. Please familiarize yourself with these reports as they will help tremendously in managing your budget appropriately. If you have any questions or problems, please feel free to contact LLCC Finance.

LLCC Finance reminds employees that they can bid on items being stored in surplus. These items may include desks, tables, chairs, file cabinets, rolling carts, couches and much more. There are always new items coming and going, so check the website often. Please note: employees are not allowed to bid on items during work hours. To view what is currently being auctioned, go to https://www.govdeals.com/LLCC.

FY20 is quickly coming to a close. As a reminder, the last day to have POs issued is May 21. Please see the attached memo for other key dates.

Important Dates for End of Fiscal Year 2020 PDF

FY20 is quickly coming to a close. The last day to have POs issued is May 21. Please see attached memo for other key dates.

Important Dates for End of Fiscal Year 2020 PDF

As a reminder, the due date for submitting your FY2021 Planning and Budget requests is today, May 1, 2020.

The FY21 planning and budgeting process began March 16. We continue to use the SharePoint form, which was further streamlined to simplify submissions this year — with the New Initiative Project Type being used to submit all initiatives/strategies/programs/projects, FFE, Small Projects, Perkins Requests, Tech Fee Requests. Users can access the form for submission of items for the FY21 planning and budgeting year.

To aid budget managers in submitting Existing Budget Increase/Decrease (budget maintenance) requests, the budget office emailed budget baseline worksheets to users in March. If you are a budget manager of an auxiliary unit and are making budget maintenance adjustments, you are required to attach the baseline worksheets to your forms prior to submission. See the directions pdf for more information.

Written directions and instructional videos have been created to assist users with form completion. These items and the link to the Planning & Budgeting SharePoint Form are posted to the FY2021 Planning & Budgeting link on the Finance Department’s SharePoint page.