FY22 planning and budgeting recap documents have been posted to the LLCC Finance Department’s SharePoint site. Please take time to familiarize yourself with the documents, which are sorted by requester’s name. Also watch for emails over the next few weeks if you have requested funding from tech fee, small projects and/or FFE. We will be reaching out to individuals to begin the purchasing process and will provide purchasing directions and necessary account numbers.

At this time, Perkins Grant funding is pending receipt of a fully executed grant agreement. Once funding is secured, individuals will receive emails with purchasing instructions and account numbers.

The 2022 Tentative Budget is now available in Colleague for viewing. Requisitions for purchases and blankets can now be entered. The Tentative Budget will be placed on public display at the July Board Meeting. A balanced budget will be presented as required by the LLCC Board of Directors.

Some things to know about this year’s budget:

• FY22 budget includes Board approved increases in salary and benefit allocations. HR will send notification to staff regarding current approved salary increases.
• The State of Illinois approved a budget for FY 2022 which includes an appropriation to community colleges.
• The final documents from the FY22 Planning & Budgeting Process, including approved Tech Fee & Perkins appropriations will be available at a later date. We will send a separate notice when they are posted.
• Additional adjustments may be necessary between now and the adoption of the final budget at the September Board Meeting.
• Budget transfers will not be processed until the final budget is approved by the Board and those adjustments are made in Colleague. However, if you do not have the necessary funds in your lines to process a payment or PO, a budget transfer must still be prepared and submitted to the budget office. Once the transfer is received and reviewed, we will override the account and will process the transfer once the final budget is online.

It is imperative that departments review their budgets during the year as you make purchases to ensure you are operating within your budget. Directions on running Colleague general ledger reports (ACBL, GLBR, and GLBS) are located on the LLCC Finance SharePoint page. Please familiarize yourself with these reports as they will help tremendously in managing your budget appropriately. If you have any questions or problems, please feel free to contact LLCC Finance.

All blanket purchase orders that were created for FY21 are now closed.

If you receive any invoices for FY21, please submit payment on a confirmed/received form before the cut-off date of July 15, 2021.

LLCC Accounts Payable must have all documentation and all approvals by the cut-off date.

The State Universities Retirement System (SURS) is excited to announce a new supplemental defined contribution plan that will be available to Lincoln Land Community College employees beginning June 1, 2021. Employees may enroll beginning June 1, 2021. Your first contribution will be from the July 15, 2021 paycheck.

This new voluntary plan, called the SURS Deferred Compensation Plan (DCP), will provide members an avenue to save more and generate additional income in retirement. Most active SURS members employed by a state university, community college or other government entity will be able to participate.

If you are eligible to participate in this new plan you will receive an email and a postcard directly from SURS with more information and instructions on how to enroll very soon.

Voya Financial is the recordkeeper for SURS DCP. See the below link for plan and investment information.

Welcome To The SURS Deferred Compensation Plan

Please see attached memo for upcoming end of fiscal year spending deadlines.

Memo-2021-year-end

The original Summer 2021 Payment Plan flyer had an error in the payment months.  If you ordered copies of the flyer, please submit a new KBOX ticket to order new copies.

We apologize for any inconvenience!
Student Accounts

The Association of School Business Officials International has awarded LLCC the Certificate of Excellence in Financial Reporting for the 20^th year in a row. The award recognizes educational entities that have met the program’s high standards for financial reporting and transparency. The college earned the Certificate of Excellence for its Comprehensive Annual Financial Report for fiscal year 2020.

The fall 2021 payment plan flyer is now available. To order printed copies for your area, please complete a PRM KBOX ticket. If you have any questions, please don’t hesitate to contact LLCC Student Accounts at 217-786-2480 or Student.Accounts@llcc.edu.

As a reminder, users are asked to submit their items for the FY22 planning and budgeting process by today, March 26. Access to the form will close at the end of the day.

To aid budget managers in submitting Existing Budget Increase/Decrease (budget maintenance) requests, the  budget office emailed budget baseline worksheets to users. If you are a budget manager of an auxiliary unit and are making budget maintenance adjustments, you are required to attach the baseline worksheets to your forms prior to submission. See the directions pdf for more information.

Written directions and instructional videos have been created to assist users with form completion. These items and the link to the Planning & Budgeting SharePoint Form are posted to the FY2022 Planning & Budgeting link on the Finance Department’s SharePoint page.

Users are asked to submit their items through the SharePoint form between March 1 and 26 for the FY22 planning and budgeting process. Access to the form will close at the end of the day Friday, March 26.

To aid budget managers in submitting Existing Budget Increase/Decrease (budget maintenance) requests, the  budget office emailed budget baseline worksheets to users. If you are a budget manager of an auxiliary unit and are making budget maintenance adjustments, you are required to attach the baseline worksheets to your forms prior to submission. See the directions pdf for more information.

Written directions and instructional videos have been created to assist users with form completion. These items and the link to the Planning & Budgeting SharePoint Form are posted to the FY2022 Planning & Budgeting link on the Finance Department’s SharePoint page.