Learn how to schedule and attend a Teams meeting with an attendee who does not have an LLCC Account.

For supporting documentation (Join a Teams Meeting and Attend a Teams Meeting Without LLCC Account), please visit the Remote Access Document Library > Teams folder.

Meeting Organizer

1. Create a Teams meeting either in Teams or Outlook, and enter the third-party email address of the attendee.
   1. Send the meeting invitation.
2. The attendee will receive this invitation in their email account and must RSVP with yes, maybe or no.
   1. The meeting organizer will receive notification of the RSVP.
3. Open Teams
   1. Navigate to the calendar, and open the meeting appointment.
   2. Join the meeting.
   3. Check that your microphone is enabled.
   4. Start your video.
4. When the attendee joins the meeting, you will see a notification to View Lobby (to see all participants, if more than one) or Admit.

Attendee

1. Attendees will receive an email invitation to which they should RSVP with yes, no or maybe.
2. At the time of the meeting, open the email message.
   1. Select Join Microsoft Teams Meeting.
   2. Select Join as Guest.
   3. Enter your name and select Join Meeting.
      1. Once you have joined the meeting, you will be directed to the virtual lobby. The meeting coordinator will grant access to you once the meeting is ready to begin.
3. While waiting for the meeting to begin:
   1. Enable your microphone by selecting the muted microphone icon.
   2. Enable video by selecting the muted video icon.
4. The meeting coordinator’s screen will appear in the full view, and your connection will appear as a thumbnail in the lower right of the screen.
5. When you are finished with the meeting, select the red box with the telephone receiver to leave the meeting.

What software can you use with VPN connectivity only?

Once you have connected to your LLCC office computer via VPN and Remote Desktop Connection (RDC), you may be wondering how you can view the device you are physically using while working remotely. You have the ability to minimize the RDC, without disconnecting, while working from a PC or Mac.

For detailed instructions, please visit the Remote Access Document Library > Remote Desktop Connection folder or view a video on the Office 365 IT Services channel.

Windows Device

1. At the top of the Remote Desktop Connection (RDC) screen you will see a control bar with your computer name or IP address.
2. To the far right of the control bar you will see three icons.
3. Select the _ to minimize your RDC and return to your physical device. The RDC is not closed.
4. Select the RDC icon to return to your LLCC computer workstation.
5. Select the double box to restore down. This will allow you to see both your physical desktop and the RDC in a window.
6. Select the single box (maximize) to restore the full screen RDC.
7. Select the X to close the RDC.
8. OK to disconnect. This will allow you to remain logged into your local computer and disconnect.

Mac Device

You will not see a control bar at the top of your screen.

1. Move your mouse over the Dock on the Mac (if in full screen mode, you should see it appear).
2. Select the Windows Remote Desktop app to return to the Mac desktop.
3. Click on the Windows Remote Desktop app to return to your LLCC workstation.
4. To end the session, left click on the Windows icon (lower left corner).
   1. Left click on the power button and disconnect.
   2. You can choose to restart your LLCC office PC via the restart button.

Focused Inbox separates your inbox into two tabs — Focused and Other. Your most important email messages are on the Focused tab while the rest remain easily accessible — but out of the way — on the Other tab. You can turn Focused Inbox On via Outlook Desktop (your office computer), Outlook 365 (web version) or the Outlook app installed onto your Smart Device.

For detailed instructions, please visit the Remote Access Document Library > Outlook folder.

Outlook Desktop

1. Open Outlook, select the View tab.
2. Select Show Focused Inbox.

The Focused and Other tabs will appear at the top of your mailbox. You’ll be informed about email flowing to Other, and you can switch between tabs any time to take a quick look.

Outlook 365

1. Open Outlook 365 (web version)
2. In the top right corner of Outlook, select the Settings icon.
3. Select the toggle next to Focused Inbox.

The Focused and Other tabs will appear at the top of your mailbox. You’ll be informed about email flowing to Other, and you can switch between tabs any time to take a quick look.

Outlook App on Smart Device

1. Open the Outlook app on your device.
2. Select your picture or initials in the upper left corner.
3. Select Settings (gear icon)
4. Select the Toggle switch to turn on Focused Inbox.

The Focused and Other tabs will appear at the top of your mailbox. You’ll be informed about email flowing to Other, and you can switch between tabs any time to take a quick look.

There are essentially two ways that you can forward your office phone. This would be from your physical office at an LLCC location or via the Skype for Business software. Skype for Business can be accessed by VPN and Remote Desktop Connection to your office PC or from the Skype for Business app installed on your personal device.

All documents can be viewed on the Employee Portal > IT > Remote Access Knowledge Base page. The folders for VPN and Remote Desktop Connection contain detailed steps on how to connect and Skype for Business on how to install.

Please note: If you are a member of the Response Group for your department (meaning that you also answer incoming calls to your office phone for a group, Ex. IT Helpdesk, Registration), you should NOT forward your phone via Skype to a personal device. This will not forward the Response Group calls, and you will have inadvertently removed yourself from the Response Group.

To forward from Skype for Business your LLCC PC:

1. Open Skype for Business on your office PC — VPN and Remote Desktop Connection needed first.
   • Select the down arrow to the right of the gear icon.
   • Hover the mouse over Tools.
   • Select Call Forwarding Settings.
2. Select the radial button Forward my calls to:
   1. Select the drop-down arrow to the right of Voice Mail.
   2. Select New Number or Contact.
   3. Enter the phone number in the Forward Calls window, including area code.
      1. Select OK.
3. Select OK to save settings.
4. A message indicates calls are being forwarded; Turn Off to stop.

LLCC Information Technology’s scheduled workshops on Office 365 OneDrive and Group Site this week have been canceled. These cancellations include:

• Office 365 Overview with OneDrive I – March 16,
• Office 365 OneDrive II – March 17 and
•  Office 365 Overview of Group Site/Planner – March 19.

LLCC Information Technology is offering Office 365 OneDrive and Group Site workshops in March. Please register for each session by sending an email to jeris.creasey@llcc.edu.

• Office 365 Overview with OneDrive I
  Monday, March 16, 2-3:30 p.m. in Menard Hall, Room 1173
  This workshop is an overview of the many Office 365 applications and the basics of OneDrive.
• Office 365 OneDrive II
  Tuesday, March 17, 2-3:30 p.m. in Menard Hall, Room 1173
  This workshop will focus on the functions of OneDrive for file storage, sharing and collaborating with others both online and using the desktop applications of Outlook, Word and Excel.
• Office 365 Overview of Group Site/Planner
  Thursday, March 19, 2-3:30 p.m. in Menard Hall, Room 1173
  This workshop will explore the many features of the Planner application and how you can use this for department file storage, simple project management and email communication.