With both OneDrive and SharePoint in Microsoft Office 365, your files are stored in the cloud. You can sync OneDrive and/or SharePoint files to your computer. For additional details, see the Set up the OneDrive sync app in Windows.pdf or Set up the OneDrive sync app on Mac.pdf documents on the Employee Portal > IT > Remote Knowledge Base Access > OneDrive folder.

OneDrive

OneDrive is where you will store the files that you create and maintain for Lincoln Land Community College. By storing your files in OneDrive, you can access or share your files and access the files that people share with you. OneDrive provides a consistent and intuitive experience across all your smart devices, web browsers, mobile apps, and the desktop of your Windows PC or Mac.

SharePoint

A group site in SharePoint provides the same functionality as OneDrive, however it is for a group of individuals, normally a department or specific committee or grouping. All members have equal permissions to all files and folders for creating, editing and sharing permissions. Group sites in SharePoint also integrate with a channel in Teams and groups in Outlook.

Should I save files to OneDrive or SharePoint?

If you’re working on a file by yourself and you are the sole person responsible for the content, save the file to OneDrive. Your OneDrive files are private unless you share them with others. You can share files and folders with individuals and/or a group site in SharePoint. When sharing with a group site in SharePoint, the files will appear under Shared (with us) in the navigation pane.

If you are working on documentation that others need access to, it is recommended that you save the file to your group site in SharePoint. You can save the file to OneDrive and then copy or move the file to the group site in SharePoint as needed. Note that if you copy the file, there will be two versions to update individually.

In OneDrive, the online application contains a search box, navigation pane and toolbar, in addition to your uploaded files and folders.

Search

You can search your entire OneDrive for files and folders by the file or folder name, keywords. tags or phrases from within a document. A list of matching items will appear.

Navigation pane

• Files is your home base where you can find all of your files and folders.
• Recent shows the files you worked on last.
• Shared are the files others have shared with you and the files you’ve shared with others.
• Discover shows files that are trending around you from people you work with.
• Recycle bin shows your deleted files and folders.
• Shared libraries show files in recently visited Teams and SharePoint sites.

Toolbar

• Select New to create files or folders.
• Select Upload to add files or folders to your OneDrive storage.
• Select Sort to change how you’d like to view your files.
• Select View (to the right of Sort) to change the view.
• Select Information (circle with an i) to see details of the file or folder. This will show if the file or folder is shared, how it is shared and permissions. Manage Access to change sharing permissions.

Note: When you select a file or folder, the toolbar will change, letting you choose what you’d like to do with the file or folder: Open, Share, Copy link, Download, Delete, Move to or Copy to.

Access the OneDrive Basics video at the Microsoft Training Center.

Microsoft Office 365 is comprised of online applications, such as Word, Excel, PowerPoint, Outlook, OneDrive and Teams. All active LLCC accounts (students, faculty, adjunct faculty and staff) have access to cloud storage with OneDrive. OneDrive is accessible on any smart device using a web browser or corresponding downloaded app.

With OneDrive, you can upload and store your LLCC documents and set permissions to share with other active LLCC users all from one location. There are no restrictions on the types of files that you can upload to OneDrive, and each account is granted 1024GB (1TB) of storage space.

Sync OneDrive to your PC or Mac, so you can access your files even when you’re offline. With sync, your PC (File Explorer) or Mac (Finder) files are always up-to-date. Any time that you edit a document, it is then synced via the cloud to your other devices and/or people you’ve shared with.

How do you access OneDrive?

• Sign in to office.com with your LLCC email address and password.
  • You can also sign into your LLCC email via the web, and in the upper-left corner select the waffle icon, then OneDrive.
• Select OneDrive.

Additional tech tips will be added to LincIn. Go to the Employee Portal > IT > Remote Access Knowledge Base  > OneDrive folder for additional documentation and to view a Getting started with OneDrive.pdf.