08.03.20
by

Tech Tip: Plan with My Day and Suggestions in Microsoft To Do

To Do is an app in Microsoft Office 365 that helps you to keep your tasks organized and your day focused. My Day and suggestions help you to plan each day and focus on accomplishing your most important tasks. To Do is integrated into Outlook and  accessible as an individual online app in Office 365.

There are three ways to access To Do:

  1. Outlook
    • Desktop on your computer – the clipboard with a check mark in the lower left corner. This is a light version and My Day will not appear here.
    • Outlook 365 via web browser – the check mark in the lower left corner. To Do will open from the online apps with the full functionality.
  2. Office 365 – select the waffle icon in the upper-left corner of Outlook 365, and the To Do app or the Office 365 link to all available online apps.
  3. Mobile app – download from the Applet Store or Google Play Store. My Day and other functions are available.

Add tasks to My Day

When you first open To Do each day, you’ll see a fresh My Day. Here, you can enter the tasks you’d like to focus on for the day. After using To Do for at least one day, you’ll be able to add tasks from suggestions.

To plan your day using suggestions:

  • Select the lightbulb (For Today button) at the top right.
  • Review the most important suggested tasks, and select + to add them to My Day.
  • You can also enter new to-dos directly in to My Day.
  • All of the tasks entered in My Day will also be saved in your Tasks list. Anything you aren’t able to complete today will be saved and suggested to you tomorrow.

Connect with Outlook

  • You can view your Outlook Tasks and manage your flagged email directly in the Microsoft To Do online app.
  • All tasks will appear in both Microsoft To Do and Outlook automatically.
  • Flagged email will appear as tasks in Microsoft To Do.
    • The task’s name will be the subject of the flagged message and will include a preview of the email’s text in its detail view.
    • To open the original email, select the option to Open in Outlook from detail view.
    • Items in the Flagged Email list can be renamed, assigned due dates and reminders, added to My Day and marked as Important.