How do you share a file or folder from your OneDrive account? You can share only to active LLCC email accounts with an email and the link to the document or by creating a hyperlink to post in an email, on a webpage or with your Blackboard course.
Select the document by clicking to the left of the name. To the far right, Click on Share in the menu. Add People via email address to the right. You can then choose to give Edit or View permissions.
From within an open document, click on Share in the upper right corner. The default sharing method is Invite People. Here you will enter individual LLCC Email addresses. The file option is defaulted with Edit, but you can change to View only permissions. Type in a note to the recipient(s) and click Share.
Should you choose to post a hyperlink to your document, you will select the Get Link. You must choose one of the three options for sharing permissions.
- Restricted – recipient opens the link and then must request permission to view. Permissions must be granted by file owner. You will receive an Email notification of the request to view and allow sharing access.
- View Link – recipient can open the document as Read-Only and can forward this onto other LLCC email accounts.
- Edit Link – recipient can open, edit and forward the document onto other LLCC email accounts.
After choosing the permission option that best meets your need, click on Create. Copy the hyperlink and then paste into an Email message (you can send this to a distribution group within your Email Contacts list using this method) or specific course location in Blackboard. Files remained shared until you stop sharing. Create a new hyperlink if you wish to share the document again at a later date and post accordingly.
Stop Sharing or change the sharing permissions on a file or folder at any time. Selecting the file or folder within OneDrive and to the right, click on Shared. A list will appear to the right with the individuals shared with and permissions. Click on the Can Edit or Can View beneath the individual’s name and choose a different permission or Stop Sharing. To stop sharing with all, click on the Share option in the menu after selecting the file or folder. Click on Share With in the window and then Stop Sharing. This will prompt you for a confirmation.