As a reminder, in an effort to gather progress information for the last fiscal year’s initiatives, we have created a simple Year-End Progress Update Form for your completion. This will serve as a close-out for all FY23 Planning & Budgeting Projects. The updates should be submitted by the end of the day Friday, Sept. 1.

If you submitted a project request during FY23 Planning & Budgeting Process, you will be required to submit year-end progress update information for approved projects. Updated FY23 Planning & Budgeting documents are available on SharePoint. Budget Maintenance requests are excluded from this process.

Please access the SharePoint form and provide progress information for each of your FY23 projects. The form is filtered to display the project ID numbers that you will need to respond to. Select a project ID number, provide the necessary information, include supporting documents as attachments and submit the form. As each project ID is completed, it will be removed from the drop down list on the SharePoint form.

All submitted forms will be routed directly to your VP for review. Your responses should include specific evidence to support your project progress.

If you have questions about what type of specific support, please contact Karie Longhta. If you have any problems with accessing the SharePoint page, contact Megan McCann.

Accounts Payable

Confirmed and Received (C&R) Forms submitted for payment to LLCC Accounts Payable should be a single flattened PDF file that contains your complete C&R Form (Colleague ID, GL Account Info completed), supporting documentation (if you need) and the approvals. For any questions, please contact Aleshia Bunting at Aleshia.Bunting@llcc.edu or 217-786-2471. Below is a quick tutorial on how to flatten PDF files:

In an effort to gather progress information for the last fiscal year’s initiatives, we have created a simple Year-End Progress Update Form for your completion. This will serve as a close-out for all FY23 Planning & Budgeting Projects. The updates should be submitted by the end of the day Friday, Sept. 1.

If you submitted a project request during FY23 Planning & Budgeting Process, you will be required to submit year-end progress update information for approved projects. Updated FY23 Planning & Budgeting documents are available on SharePoint. Budget Maintenance requests are excluded from this process.

Please access the SharePoint form and provide progress information for each of your FY23 projects. The form is filtered to display the project ID numbers that you will need to respond to. Select a project ID number, provide the necessary information, include supporting documents as attachments and submit the form. As each project ID is completed, it will be removed from the drop down list on the SharePoint form.

All submitted forms will be routed directly to your VP for review. Your responses should include specific evidence to support your project progress.

If you have questions about what type of specific support, please contact Karie Longhta. If you have any problems with accessing the SharePoint page, contact Megan McCann.

In an effort to gather progress information for the last fiscal year’s initiatives, we have created a simple Year-End Progress Update Form for your completion Aug. 1-Sept. 1. This will serve as a close-out for all FY23 Planning & Budgeting Projects.

If you submitted a project request during FY23 Planning & Budgeting Process, you will be required to submit year-end progress update information for approved projects. Updated FY23 Planning & Budgeting documents are available on SharePoint. Budget Maintenance requests are excluded from this process.

Please access the SharePoint form and provide progress information for each of your FY23 projects. The form is filtered to display the project ID numbers that you will need to respond to. Select a project ID number, provide the necessary information, include supporting documents as attachments and submit the form. As each project ID is completed, it will be removed from the drop down list on the SharePoint form.

All submitted forms will be routed directly to your VP for review. Your responses should include specific evidence to support your project progress.

If you have questions about what type of specific support, please contact Karie Longhta. If you have any problems with accessing the SharePoint page, contact Megan McCann.

The updates should be submitted by the end of the day Friday, Sept. 1.

Faculty and staff tuition waivers must be submitted online by the last day to drop for that term (listed below) in order to be honored. But please note: if you need the waiver to cover tuition and avoid having to re-register after the tuition due date, the waiver form must be submitted by July 24 to ensure time for processing prior to the due date.

If you have questions, please do not hesitate to ask! You can reach LLCC Student Accounts at 217-786-2480 or Student.Accounts@llcc.edu.

Thanks!

Last drop date for tuition refund

Fall 2023

Full Semester – Aug. 25, 2023
Mod 1 – Aug. 23, 2023
Mod 2 – Oct. 18, 2023
Fall Short Sem. – Sept. 21, 2023

The FY24 budget has been uploaded into Colleague. You may start entering purchase requisitions for FY24 at this time. LLCC Purchasing would ask you to be aware of a couple pointers as you enter the requisitions:

• When creating a requisition, please provide a concise description for the product or service you are purchasing. Please do not use product ID numbers. The description should allow any user to understand what is being requested.
• If a purchase is tied to an FY24 planning initiative, please provide the Project ID # in the comments field
• For any single item equipment purchased in excess of $500, please specify the location of the asset in the comments field. This will help with tagging the item.
• Please allow 2-3 business days for requisitions to be approved and for your blankets to be established.

Purchasing will no longer send out paper copies of blankets as they’re set up in Colleague. Should a copy be needed, please contact Denise Arias-Rogers. Blanket numbers can be found by using the ACBL or RINQ screens in Colleague. Should you have any questions about how to use these screens, please contact Jeremy Bliss.

FY24 planning and budgeting recap documents will be posted to the LLCC Finance Department’s SharePoint site later this week. Please take time to familiarize yourself with the documents, which are sorted by requester’s name. Also watch for emails over the next few weeks if you have been allocated funding from tech fee, small projects and/or FFE. We will be reaching out to individuals to begin the purchasing process and will provide purchasing directions and necessary account numbers.

The deadline to submit items for payment from FY23 is July 13. From now through July 13, please specify in your emails to LLCC Accounts Payable if you need the item(s) to be paid from FY23 or FY24. Anything submitted after July 13, will be paid from FY24.

If you have any questions, please contact LLCC Accounts Payable at Accounts.Payable@llcc.edu.

Property Control

Did you know anytime you want to move equipment from one location to another, rather that swapping or just getting rid of something, you must first send the Equipment Location Change Form (available on Employee Portal) to Robert Schuerman in LLCC Property Control? He is responsible for overseeing where all LLCC items are located and he needs our help when we throw away or move things!

If you have any questions, please reach out to Robert at 217-786-2469 or Robert.Schuerman@llcc.edu.

Stay tuned for more Finance Fun Facts coming out monthly!

Staff and faculty tuition waivers must be submitted online by the last day to drop for that term (listed below) in order to be honored. But please note: if you need the waiver to cover tuition and avoid having to re-register after the tuition due date, the waiver form must be submitted by the tuition due date for the term.

If you have questions, please do not hesitate to ask! You can reach LLCC Student Accounts at 217-786-2480 or Student.Accounts@llcc.edu.

Thanks!

Last drop date for tuition refund

Summer 2023

Full Semester – June 8, 2023
Mod 5 – June 7, 2023
Mod 6 – July 6, 2023

Fall 2023

Full Semester – Aug. 25, 2023
Mod 1 – Aug. 23, 2023
Mod 2 – Oct. 18, 2023
Fall Short Sem. – Sept. 21, 2023