The deadline to submit your deposits to LLCC Finance is today, March 26, before noon. Please deliver the deposit to an employee who is in the LLCC Finance office, as monies should not be left unattended.

As a reminder, if you have taken in funds, it is necessary to submit them and corresponding deposit slips to the finance department on a daily basis.

If you have questions, please contact LLCC Student Accounts at 217-786-2480. Thank you!

LLCC Finance would like to make all supervisors aware how we plan to continue to pay our hourly staff. Cabinet is committed to minimizing any hardship to students and staff as much as possible during this campus closure. The February payrolls are currently being reviewed for all hourly employees to come up with the individual’s average pay.

• If your hourly employee is not currently working, we will use the average pay to pay them.
• If your hourly employee is currently working remotely, they should fill out a time sheet as normal.

The federal guidelines are a little different for our Federal Work Study students. If you have a federal work study student, we will need the student’s work schedule in order to get them paid starting March 23. I believe most of you have already turned in that information to Viki Bradley. If you have not, please turn that in as soon as possible.

We will be using this information for the April 15 payroll and beyond if needed. The information for the March 31 payroll should be based on information already submitted to payroll for the time worked March 1-6.

Please pass this information along to your employees, and let them know they will continue to receive a payroll check during this campus closure. If you have any additional questions, please contact Karie Longhta, associate vice president, finance, at karie.longhta@llcc.edu.

Please note that the due date for submitting your FY2021 Planning and Budget requests is extended until May 1, 2020. Please see the March 16 LincIn article for more information on the planning process.

Budget managers — As we are rapidly approaching the end of another fiscal year, please note the following dates to help facilitate your end of year spending:

Last date for all major purchases – April 10, 2020

• Purchases for office furniture, equipment, materials or supplies that have longer lead times should be placed in order to ensure timely delivery of order. Please be aware in case of longer lead times or back orders, you may not receive your order by the June 30 deadline. In this case, you may have to pay out of FY21 funds.
• An online requisition must be done and approved by corresponding budget manager(s), with correct account number(s), and forwarded to LLCC Purchasing.

Last date purchase orders will be issued – May 21, 2020

• This will be the last day a purchase order will be used to order anything.
• An online requisition must be completed prior to this date which includes approval by corresponding budget manager(s), with correct account number(s) and forwarded to LLCC Purchasing by the above date
• That also means your budget transfer(s) should have already been submitted to LLCC Budgeting, should there be a need to do that.

Last date to order items on a Blanket Purchase Order – May 21, 2020

• This includes Office Depot/Staples blankets.

Last date to process payments on a Blanket Purchase Order – June 11, 2020

• All supporting documentation, invoices and Blanket Purchase Order payment requests must be approved by corresponding budget manager(s) and submitted to LLCC Accounts Payable by 5 p.m. on June 11.

Only emergency purchases will be allowed after the above dates, and as such must have the appropriate approvals.

• Purchases will require written approval from your appropriate cabinet member prior to the purchase.
• Due to audit cut off dates, unless such purchases are received on campus by June 30 the purchase will be charged to your FY21 budget.

Grant purchases – above dates apply to grants ending June 30, 2020

• For those grants that do not end on June 30, 2020, please work closely with Sarah Goodman, Jeremy Bliss and LLCC Purchasing to facilitate your purchases.

The FY21 planning and budgeting process starts today, March 16. We will continue to use the SharePoint form. The form has been further streamlined to simplify submissions this year — with the New Initiative Project Type being used to submit all initiatives/strategies/programs/projects, FFE, Small Projects, Perkins Requests, Tech Fee Requests.

Users can access the form beginning today, March 16, for submission of items for the FY21 planning and budgeting year. Users are asked to submit their items between March 16 and May 1.

To aid budget managers in submitting Existing Budget Increase/Decrease (budget maintenance) requests, the  budget office will email budget baseline worksheets to users this week. Please wait to submit Existing Budget Increase/Decrease requests until you have received these worksheets. If you are a budget manager of an auxiliary unit and are making budget maintenance adjustments, you are required to attach the baseline worksheets to your forms prior to submission. See the directions pdf for more information.

Written directions and instructional videos have been created to assist users with form completion. These items and the link to the Planning & Budgeting SharePoint Form are posted to the FY2021 Planning & Budgeting link on the Finance Department’s SharePoint page and available for users today.

The FY21 planning and budgeting process starts Monday, March 16. We will continue to use the SharePoint form. The form has been further streamlined to simplify submissions this year — with the New Initiative Project Type being used to submit all initiatives/strategies/programs/projects, FFE, Small Projects, Perkins Requests, Tech Fee Requests.

Users can access the form beginning Monday, March 16 for submission of items for the FY21 planning and budgeting year. Users are asked to submit their items between March 16 and April 3. Access to the form will close at the end of the day Friday, April 3.

To aid budget managers in submitting Existing Budget Increase/Decrease (budget maintenance) requests, the  budget office will email budget baseline worksheets to users the week of March 16. Please wait to submit Existing Budget Increase/Decrease requests until you have received these worksheets. If you are a budget manager of an auxiliary unit and are making budget maintenance adjustments, you are required to attach the baseline worksheets to your forms prior to submission. See direction pdf for more information.

Written directions and instructional videos have been created to assist users with form completion. These items and the link to the Planning & Budgeting SharePoint Form will be posted to the FY2021 Planning & Budgeting link on the Finance Department’s SharePoint page and available for users Monday, March 16.

The Association of School Business Officials International has awarded LLCC the Certificate of Excellence in Financial Reporting for the 19^th year in a row. The award recognizes educational entities that have met the program’s high standards for financial reporting and transparency. The college earned the Certificate of Excellence for its Comprehensive Annual Financial Report for fiscal year 2019.

The deadline to submit your deposits to LLCC Finance is today, Feb. 27, before noon. Please hand the deposit to Nichole Coffey or Jessie Maddox as monies should not be left unattended.

As a reminder, if you have taken in funds, it is necessary to submit them and corresponding deposit slips to the finance department on a daily basis.

If you have questions, please contact LLCC Student Accounts at 786-2480.  Thank you!