The FY23 budgets have been loaded into the system. Purchase orders and blankets can now be entered.

The IRS has updated the reimbursement mileage rate to .625 starting July 1, 2022.

The new FY23 tentative budget totals should be online by July 11.

All FY 22 expenditures must be received in accounts payable, with appropriate approvals by July 14, 2022. If your documents are not submitted on time, your expenditures will be paid with FY23 funds.

LLCC Finance Department instructions and forms are located at www.llcc.edu > Info for Faculty & Staff > Employee Portal > Finance Department.

All employees can sign up for direct deposit for employee reimbursements on Employee Self Service. This is separate from a payroll direct deposit. www.llcc.edu > Info for Faculty & Staff > Employee Self-Service > Banking Information

If you have questions regarding outstanding invoices or payments, please contact Viki Bradley.

A Confirmed/Received Form is intended for emergency purchases only and up to $499.00, with a budget manager’s approval. All other exceptions should be discussed with LLCC Purchasing.

A requisition (purchase order or blanket) should be submitted for all expenditures. When a requisition is completed, approvals are done in Colleague and expedites the payment process. Instructions for creating a requisition are located at www.llcc.edu > Info for Faculty & Staff  > Employee Portal > Finance Department > Purchasing > Colleague Requisition Procedures.

If you have any questions on submitting a requisition, please contact Denise Bierman or Jeremy Bliss.

All out of state travel must be signed by the appropriate vice president and approved by the LLCC Board of Trustees. All pre-travel forms should be sent to Jeremy Bliss. Any travel form with prepayment registration requested will be forwarded to accounts payable.

All expenditures $10,000 or more need three (3) quotes and submitted to LLCC Purchasing prior to submitting a requisition.

All expenditures $25,000 or more need an RFP (request for proposal) or ITB (invitation to bid) and will need approval by the LLCC Board of Trustees.

Credit cards are intended for extenuating purchases and travel. Card holders are responsible for downloading and submitting monthly Visa statements to accounts payable, including all appropriate approvals.

Accounts Payable Approvals

• Up to $2,500 — Approval of budget manager
• $2,501 – $24,999 — Approval of budget manager, next level administrator and vice president. Three quotes are needed for all expenditures $10,000 or more.
• $25,000 and above — Sealed bids sought and secured. Approval of budget manager, next level administrator, vice president and Board of Trustees.

FY23 LLCC Accounts Payable cut-off dates are available on the Employee Portal > Finance Department > Accounts Payable. Please be aware of the cut-off dates as the end of the fiscal year is approaching. Also, the last day to submit for FY22 payments is July 14; all documentation and approvals must be in accounts payable by this date. If anyone in your department does not have access to this, please print it out and have it available for them.

Send all payment requests and inquiries to accounts.payable@llcc.edu.

We are rapidly approaching the end of another fiscal year. Please review the attached memo for remaining end of fiscal year spending deadlines.

Memo 2022 year end

Users can access the SharePoint form for submission of items for the FY23 planning and budgeting year. As a reminder, access to the form will close at the end of the day Friday, March 25.

To aid budget managers in submitting Existing Budget Increase/Decrease (budget maintenance) requests, the budget office emailed budget baseline worksheets to users the week of March 14. If you are a budget manager of an auxiliary unit and are making budget maintenance adjustments, you are required to attach the baseline worksheets to your forms prior to submission. See the directions pdf for more information.

As a reminder, do not submit Perkins Grant requests through the Planning & Budgeting form. Dr. Jason Dockter and Sarah Goodman are coordinating all Perkins Grant requests in preparation for submitting the grant application. All requests should have been directed to them for consideration by Friday, Feb. 25. Please contact Jason or Sarah with questions or for more information.

Written directions and instructional videos have been created to assist users with form completion. These items and the link to the Planning & Budgeting SharePoint Form are posted to the FY2023 Planning & Budgeting link on the Finance Department’s SharePoint page.

Just a reminder that the LLCC Student Accounts email address is Student.Accounts@llcc.edu. Any emails sent to student.finance@llcc.edu and student.finances@llcc.edu will be forwarded to our inbox, for now. Please make note of this and help us spread the word!

The FY23 planning and budgeting process started March 1. Users can access the SharePoint form for submission of items for the FY23 planning and budgeting year. Users are asked to submit their items between March 1-25. Access to the form will close at the end of the day Friday, March 25.

To aid budget managers in submitting Existing Budget Increase/Decrease (budget maintenance) requests, the budget office emailed budget baseline worksheets to users the week of March 14. If you are a budget manager of an auxiliary unit and are making budget maintenance adjustments, you are required to attach the baseline worksheets to your forms prior to submission. See the directions pdf for more information.

As a reminder, do not submit Perkins Grant requests through the Planning & Budgeting form. Dr. Jason Dockter and Sarah Goodman are coordinating all Perkins Grant requests in preparation for submitting the grant application. All requests should have been directed to them for consideration by Friday, Feb. 25. Please contact Jason or Sarah with questions or for more information.

Written directions and instructional videos have been created to assist users with form completion. These items and the link to the Planning & Budgeting SharePoint Form are posted to the FY2023 Planning & Budgeting link on the Finance Department’s SharePoint page.