If you submitted a project request during the FY ’22 planning and budgeting process, you will be required to submit year-end progress update information for approved projects by Friday, Oct. 7. To gather progress information for last fiscal year’s initiatives, there is a simple year-end progress update form for your completion. This will serve as a close-out for all FY ’22 planning and budgeting projects. Budget maintenance requests are excluded from this process. FY ’22 planning and budgeting recap documents are available on SharePoint for your reference.

Please access the SharePoint form and provide progress information for each of your FY ’22 projects. The form is filtered to display the project ID numbers that you will need to respond to. Select a project ID number, provide the necessary information, include supporting documents as attachments and submit the form. As each project ID is completed, it will be removed from the drop down list on the SharePoint form.

All submitted forms will be routed directly to your VP for review.

Your responses should include specific evidence to support your project progress. If you have questions about what type of specific support, please contact Karie Longhta. If you have any problems with accessing the SharePoint page, contact Megan McCann.

If you submitted a project request during the FY ’22 planning and budgeting process, you will be required to submit year-end progress update information for approved projects by Friday, Oct. 7. To gather progress information for last fiscal year’s initiatives, there is a simple year-end progress update form for your completion. This will serve as a close-out for all FY ’22 planning and budgeting projects. Budget maintenance requests are excluded from this process. FY ’22 planning and budgeting recap documents are available on SharePoint for your reference.

Please access the SharePoint form and provide progress information for each of your FY ’22 projects. The form is filtered to display the project ID numbers that you will need to respond to. Select a project ID number, provide the necessary information, include supporting documents as attachments and submit the form. As each project ID is completed, it will be removed from the drop down list on the SharePoint form.

All submitted forms will be routed directly to your VP for review.

Your responses should include specific evidence to support your project progress. If you have questions about what type of specific support, please contact Karie Longhta. If you have any problems with accessing the SharePoint page, contact Megan McCann.

In order to streamline the accounts payable process, we have changed the way documents are submitted to accounts payable.

It is now the responsibility of initiators of the blanket voucher and/or the confirmed and received form to collect ALL approval signatures. The updated forms are located on the Employee Portal > Finance Department  > Accounts Payable.

Finance has also created a video on how to fill out a blanket voucher, save the form, attach the back-up and attach an email approval. The same process would be used for confirmed and received forms. The new forms and the video are located on the Employee Portal > Finance Department  > Accounts Payable. If you have questions on this procedure, contact Viki Bradley.

For confirmed and received forms, budget managers may approve up to $2,500. All purchases/payments over $2,500 must be approved by next level administrator and VP of the division. Blanket vouchers only need to be signed by budget managers.

Remember to submit a requisition for purchases when possible. If you have questions on this procedure, contact Denise Bierman and Jeremy Bliss in purchasing.

In order to streamline the accounts payable process, we are changing the way the documents are submitted to accounts payable.  Effective immediately, it will be the initiators of the blanket voucher and/or the confirmed & received form to collect ALL approval signatures.  We have updated the blanket voucher and the confirmed & received forms to add a section for signatures.  Therefore, a physical approval signature can be obtained on the form or an email approval is still acceptable.  Again, all signatures must be obtained prior to submitting to accounts.payable@llcc.edu.

Finance has also created a video on how to fill out a blanket voucher, save the form, attach the back-up, and attach an email approval.  The same process would be used for confirmed & received forms.  The new forms and the video are located on the Employee Portal-Finance Department -Accounts Payable. https://llcconline.sharepoint.com/finance_department/Accounts%20Payable/Forms/AllItems.aspx

More instructions videos are coming.  Other forms can be located on the employee portal as well such as mileage form and FY ’23 AP due dates.

For confirmed & received forms, budget managers have approval up to $2,500. Anything over $2,500 must be approved by next level administrator and VP of division.  Blanket vouchers only need to be signed by budget managers.  Any questions can be directed to Karie Longhta or Viki Bradley.

FY23 planning and budgeting recap documents have been posted to the LLCC Finance Department’s SharePoint site. Please take time to familiarize yourself with the documents, which are sorted by requester’s name. Also watch for emails over the next few weeks if you have been allocated funding from tech fee, small projects and/or FFE. We will be reaching out to individuals to begin the purchasing process and will provide purchasing directions and necessary account numbers.

We have received the fully executed FY23 Perkins Grant award information.  Recipients of Perkins grant funding will receive emails with purchasing instructions and account numbers Monday, July 25.