Join the Data Governance Council (DGC) for the launch of Data Byte, a series of conversations involving data and governance at LLCC. This month’s presentation is titled “Where Do LLCC Students Go? Understanding Student Flow.” The LLCC Institutional Research and Effectiveness staff will share visualizations from the most recent fall-to-fall analysis and will introduce the college community to our Data Cookbook business glossary. Join us in the Trutter Center on Thursday, Feb. 2, at 2 p.m. for this conversation. Snacks will be available.
Programming note: The spring Data Byte series will take place the first week of each month. The remaining dates and times include:
The final report from our Federal Compliance and Assurance Review is now available on the LLCC Employee Portal. Thanks to everyone who contributed to our successful visit. Meeting the standards of accreditors and the Department of Education truly takes the entire campus community staying vigilant and being responsive to needed change. We now wait for official word from the Higher Learning Commission (HLC) on our reaffirmation status. That communication will follow a final review of our reaffirmation materials by the HLC’s Institutional Actions Council.
There is still time to voice your opinions by participating in the PACE Climate Survey for Community Colleges. The deadline for the PACE survey has been extended to Dec. 2. Some have experienced their PACE survey email invitations landing in junk/spam folders. The emails are coming from <pace_survey@ncsu.edu>. Your participation is important and appreciated!
Congratulations to the final Quizno’s lunch recipients in the assurance argument review!
Josh Collins and Gretchen Conway provided evidence in support of core component 1B. Specifically, both provided specific examples of LLCC faculty/staff collaborating with businesses and organizations in District 526. These actions support subcomponent 1.B.3: The institution engages with its external constituencies and responds to their needs as its mission and capacity allow.
Mary Dellert provided meeting minutes which strengthened our response to subcomponent 2.C.3: The governing board reviews the reasonable and relevant interests of the institution’s internal and external constituencies during its decision-making deliberations.
Zogotech users — Zogotech server maintenance will be conducted tomorrow, Oct. 11. As a result, Zogotech (zogotech.llcc.edu) will be offline that day. Power BI will remain online but any data that is refreshed daily may be a day behind.
We plan to have Zogotech back online by the following day, Wednesday, Oct. 12, and will send out a notification once it’s back up. This update will not change any part of the Zogotech user interface.
Congratulations to this week’s Quizno’s lunch recipient — Kalith Smith, dean, social sciences and business! Kalith read and commented on 10 Core Components, suggesting numerous edits and providing additional evidence (e.g., LLCC’s Teacher Education Pipeline) for subcomponent 1.B.3. – the institution engages with its external constituencies and responds to their needs as its mission and capacity allow.
Accreditation is incredibly important, and so is your input! Please make time to read and comment on all or part of the assurance filing (see files emailed yesterday). The deadline has been extended to Sept. 30. The individual who submits the best edit/suggestion for the week will be rewarded with a free Quiznos lunch!
What is the assurance filing? It documents how we are meeting identified criteria (and their subcomponents) to reaffirm our accreditation. The criteria:
Mission
Integrity: Ethical and Responsible Conduct
Teaching and Learning: Quality, Resources and Support
Teaching and Learning: Evaluation and Improvement
Institutional Effectiveness, Resources and Planning
We will be hosting a peer review team on campus Dec. 5 and 6. They will be here to confirm the information in our assurance filing — so it is important that it be complete and accurate. It takes all of us working together to have a successful HLC visit!
On Monday, Oct. 3, all LLCC students will receive an email from IRE Automation (IRE.01@llcc.edu) with the subject line HLC Student Opinion Survey. This email communication is not spam but a survey invitation sent on behalf of the Higher Learning Commission (HLC). This survey of students is part of our comprehensive evaluation taking place this fall. Student responses will be shared with the peer review team and may inform questions asked during the site visit on Dec. 5 and 6.
If students inquire about the communication, just reassure them that the email is not spam and their responses are anonymous (unless they self-identify in a comment). For those interested in knowing more, please visit the HLC website. The HLC Student Opinion Survey closes on Oct. 12.
Accreditation is incredibly important, and so is your input! Please make time to read and comment on all or part of the assurance filing between now and Sept. 26 (see files emailed Sept. 6). The individual who submits the best edit/suggestion for the week will be rewarded with a free Quiznos lunch!
Congratulations to last week’s winners from LLCC Records — Robin Ackman, Shawn Allen and Chase Dilworth. The department identified evidence (seven student transcripts) in support of core component 4.A.2.
What is the assurance filing? It documents how we are meeting identified criteria (and their subcomponents) to reaffirm our accreditation. The criteria:
Mission
Integrity: Ethical and Responsible Conduct
Teaching and Learning: Quality, Resources and Support
Teaching and Learning: Evaluation and Improvement
Institutional Effectiveness, Resources and Planning
We will be hosting a peer review team on campus Dec. 5 and 6. They will be here to confirm the information in our assurance filing — so it is important that it be complete and accurate. It takes all of us working together to have a successful HLC visit!
A data steward is someone with formal accountability for data in the organization. In our data governance model, everyone employed by LLCC is considered a data steward. How is this possible? Everyone working at LLCC has a relationship to our data. Since you have a relationship to our data, you are formally accountable for the relationship. Therefore, everyone is a data steward.
Operational Layer
LLCC’s data governance operational model categorizes data stewards as one of three types– data definers, data producers and data users. Which roles apply to you?
Data Stewards are:
Data Definers – Define the data that will be used by the organization, how that data will be used, and how that data will be managed
Data Producers – Create, update, delete, retire, archive the data that will be managed
Data Users – Use data to perform job and execute processes; maintain integrity of data usage
Create, review, approve data definitions
Maintain the integrity and quality of data definitions
Produce, create, update, delete, retire, and archive the data in your domain
Ensure integrity and quality of the data created or updated in your department or process
Assist your Data Subject Matter Expert (SME) in identifying and classifying data access levels
Assist your Data Subject Matter Expert (SME) in identifying and documenting regulatory and legal/risk issues, including data retention requirements
Support and share knowledge with other stewards
Communicate new and changed business requirements to individuals who may be impacted
Communicate concerns, issues, and problems with data to the individuals that can influence the needed change
Work on the front line? You have accountability for entering data appropriately and accurately. Creating a new field or value in Colleague? Those defining data have accountability for making certain that they are not redefining (for the umpteenth time) something that has been defined previously. Using a dashboard or report to make an operational decision? You have accountability for how the data is used, knowing the rules that guide use, and knowing that you can review the “data about our data” to improve your understanding of the data and how it can (and cannot) be used.
LLCC employees that define, produce and use data should be held accountable for how they define, produce and use the data. This may sound like common sense to many, but this is not always our reality at LLCC. As a result, the Data Governance Council (DGC) is leading efforts to formalizing data stewardship to ensure that our data is properly governed. We hope that sharing the operational layer chart will begin to shape an understanding of your data governance role(s) and why the DGC considers everyone a data steward.