The college will be closed on Fridays during the 12 weeks of summer beginning Friday, May 22, 2020 and ending on Friday, August 7, 2020. Please see the attached memo from LLCC Human Resources regarding the upcoming summer hours schedule.

Summer 2020: 36-Hour Work Schedule

The annual open enrollment process for all benefit options begins today, May 4, and ends Thursday, June 4. Please thoroughly review the benefit guide HR emailed on April 28. It provides an overview of provided benefits, including information about the health and dental insurance premiums and coverage for the plan year beginning July 1, 2020. You may also view this short benefit summary video. Open enrollment offers the opportunity to make changes to all benefit options, including, Voluntary Life and AD& D Insurance, Long-Term Disability Insurance, Cancer and Critical Illness Benefit and Accident Benefit.

Open Enrollment Process

The open enrollment process will be conducted entirely online. Today you will receive an email with the subject line: “You need to complete your FY21 open enrollment checklist.” The email will contain a link to access your open enrollment tasks. You will use your LLCC login credentials to access the system. You will be immediately taken to the My Tasks page, which will list all of the items you must complete. If you are not immediately taken to the My Tasks page, click on the three dots in the upper left-hand corner of the page and select Employee Records. Please view each item and complete according to the instructions by no later than Thursday, June 4, 2020. To aid you in completing this process, we will be mailing a benefit statement to your home this week, which will list what your current coverage is for all options. If you have trouble with the online process, we are happy to assist you via a Microsoft Teams meeting.

Benefit Information

For plan year 2021, there are no changes to any plans with a minor exception for the High Deductible Plan. The individual deductible for the High Deductible Plan was increased from $2,750 to $2,800 in order to meet IRS guidelines for qualified high deductible plans.

View more detailed information regarding benefit options. You will find detailed information including:

• Schedule of benefits for Open Access and High Deductible Plans
• Schedule of benefits for vision
• Schedule of benefits for dental
• Non-discrimination notice for your dental benefit
• FAQs for the High Deductible Plan and Health Savings Accounts
• Information about Allied Benefit Systems and our network, HealthLink
• Information about DirectPath, a health plan advocacy and healthcare cost transparency tool
• Important notices about insurance
• IRS documents on health savings accounts
• Affordable Care Act Summaries of Benefits and Coverage
• Benefit overviews for Life/AD&D, Long-Term Disability, Accident and Critical Illness and Cancer

Questions?

If you have any questions or need assistance, please do not hesitate to reach out to Nicole Ralph, Kim Elder or Kirsten Taylor.

The annual open enrollment process for all benefit options begins on Monday, May 4 and ends Thursday, June 4. Please thoroughly review the benefit guide HR emailed yesterday. It provides an overview of provided benefits, including information about the health and dental insurance premiums and coverage for the plan year beginning July 1, 2020. You may also view this short benefit summary video. Open enrollment offers the opportunity to make changes to all benefit options, including, Voluntary Life and AD& D Insurance, Long-Term Disability Insurance, Cancer and Critical Illness Benefit and Accident Benefit.

Open Enrollment Process

The open enrollment process will be conducted entirely online. On Monday, May 4, you will receive an email with the subject line: “You need to complete your FY21 open enrollment checklist.” The email will contain a link to access your open enrollment tasks. You will use your LLCC login credentials to access the system. You will be immediately taken to the My Tasks page, which will list all of the items you must complete. If you are not immediately taken to the My Tasks page, click on the three dots in the upper left-hand corner of the page and select Employee Records. Please view each item and complete according to the instructions by no later than Thursday, June 4, 2020. To aid you in completing this process, we will be mailing a benefit statement to your home this week, which will list what your current coverage is for all options. If you have trouble with the online process, we are happy to assist you via a Microsoft Teams meeting.

Benefit Information

For plan year 2021, there are no changes to any plans with a minor exception for the High Deductible Plan. The individual deductible for the High Deductible Plan was increased from $2,750 to $2,800 in order to meet IRS guidelines for qualified high deductible plans.

View more detailed information regarding benefit options. You will find detailed information including:

• Schedule of benefits for Open Access and High Deductible Plans
• Schedule of benefits for vision
• Schedule of benefits for dental
• Non-discrimination notice for your dental benefit
• FAQs for the High Deductible Plan and Health Savings Accounts
• Information about Allied Benefit Systems and our network, HealthLink
• Information about DirectPath, a health plan advocacy and healthcare cost transparency tool
• Important notices about insurance
• IRS documents on health savings accounts
• Affordable Care Act Summaries of Benefits and Coverage
• Benefit overviews for Life/AD&D, Long-Term Disability, Accident and Critical Illness and Cancer

Questions?

If you have any questions or need assistance, please do not hesitate to reach out to Nicole Ralph, Kim Elder or Kirsten Taylor.

An added benefit is available for those who opt for the LLCC dental insurance coverage. If you need dental care and are unable to reach your regular provider, you now have the option to consult with a dentist through a video call. Cigna Dental Virtual Care is available 24 hours a day, seven days a week at no additional cost to Cigna Dental customers, through May 31, 2020.

More information is available in a flyer emailed by Nicole Ralph, associate vice president, HR, late yesterday afternoon.

Your well-being during these challenging times is of the utmost importance. As a reminder, the college’s Employee Assistance Program has shared a series of three webinars to support your well-being as you navigate the road ahead:

1. LifeWorks WLS Pre-Recorded Webinar: Emotional Well-Being During the COVID-19 Pandemic — Audience: all employees, free resource, 25 minutes. Learning objectives include why outbreaks affect our emotional health, practical skills to cope with the anxiety, talking to your children and tips for you and your family. Link: https://vimeopro.com/user65099910/emotional-well-being-covid-19
2. LifeWorks WLS Pre-Recorded Webinar: Talking to your child about Covid-19 — Audience: all employees, free resource, 23 minutes. Learning objectives include having a difficult conversation, where to start, aspects to consider, the tough questions and creating a solution focus. Link: https://vimeopro.com/user65099910/talking-with-your-child-coronavirus
3. LifeWorks WLS Pre-Recorded Webinar: Introduction to Working Remotely — Free resource, 20 minutes. Learning objectives include indentifying the benefits and challenges of working remotely, applying strategies to enhance productivity and staying connected. Link: https://vimeopro.com/user65099910/introduction-to-working-remotely

Our partners at LifeSpeak have made resources available as a courtesy during these difficult times. They’ve posted three expert interviews around COVID that you can check out:

• What You Need to Know Now About the Coronavirus
• Managing Anxiety during the Coronavirus outbreak
• Social Distancing: What it means and how you can manage it in day-to-day life

Also – here are links to videos available from the CDC – a reliable resource for us all: VIDEOS: The Facts about COVID 19 from The CDC. Audience: all employees, free resource available from CDC

• CDC Briefing Room:  COVID 19
• 10 things you can do to manage COVID at home
• Six steps to prevent COVID
• COVID: What older adults need to know
• Symptoms of COVID

LLCC Human Resources is currently advertising for the following position: program director, diagnostic medical sonography. Full details can be found on the HR Employment site.

Whether it’s due to your current work status, travel restrictions or other circumstances, you may find yourself canceling vacation plans or not having the opportunity to take vacation time as you may have intended during this period of time. This may put some of you, who are currently carrying a high vacation leave balance, in a situation where you will not get your full monthly or annual vacation accrual. Rest assured that you are not in danger of losing vacation accruals due to the situation we find ourselves in. For anyone whose accrual will put them over the maximum balance limit (320 hours for full-time employees), HR will carryover that excess vacation accrual and track it separately from the system.  Each month, HR will provide a report to those employees with carryover balances. Normal accruals with no carryover will resume Sept. 30, 2020. You will need to work with and seek approval from your supervisor on a plan to use vacation time that allows you to have a total vacation leave balance under the maximum limit. Should the stay-at-home order be extended further, this deadline may be extended.

If you have any questions, please contact Nicole Ralph at nicole.ralph@llcc.edu.