Category Archives: Professional Development

11.02.20

Link to mandatory training emailed today

In accordance with Board Policy 1.7 and recent amendments to the Illinois Human Rights Act, all active employees, including adjunct instructors, student workers and other contractual and/or temporary employees, are required to complete sexual harassment prevention training on an annual basis. Training is administered online to provide a flexible format in which employees can complete the training and still accommodate their busy schedules. The course contains content that is certified to meet training requirements as required in the Illinois Human Rights Act. As such, all employees are required to complete this course even if you may have recently completed a similar training.

Because this is a mandatory training, we ask all supervisors to work with their staff, including student workers and other part-time, temporary or contractual employees, to find time within their work day, as appropriate and/or applicable, to complete the training. Please follow-up with your employees to ensure that they received the training link and have completed as required.

Today, Nov. 2, all active employees were sent an email, to their LLCC email account, from the college’s training provider, SafeColleges, with your unique link to complete the course. You must have an active LLCC account to login into SafeColleges. If you have not activated your LLCC account, please contact the helpdesk at 217-786-2555 or helpme@llcc.edu for assistance. Since it is an internet-based training, you can access the program 24 hours a day anywhere that you have internet access. It takes approximately 40 minutes to complete the course. Completion of the course must be done within 30 days of receipt of the training email.

If you have any questions, please contact nicole.ralph@llcc.edu.

11.02.20

Tech tip: Share a file or folder in OneDrive

When you use save your files and folders to Microsoft Office 365 OneDrive or SharePoint, your work is available wherever you are. With Office 365 online apps and Office 2016, you can Share your files with others at LLCC and collaborate in real time using either platform.

  • Edit is the default setting when sharing a file or folder. Remove the Allow editing function to share it as a read only document.
  • When sharing a folder, all permissions will be applied to all documents within the folder.
  • You can share a file or folder with specific people or via a link that when shared, anyone with an active LLCC account can access.

Share a file or folder in Office 365 OneDrive

  1. Select the file or folder by placing a check mark to the left of the file or folder name.
  2. Select the Share icon, the … More actions to the right of the file or folder name or choose the Share link from the menu bar at the top.
  3. To send to specific people, select the drop-down arrow and choose Specific people.
    1. Remove the Allow editing check mark if you want to restrict permissions.
    2. Apply
    3. Search for people to share with by Last Name, First Name. You can add multiple people or a Group Site to share with.
    4. Enter a message in the notes field, as warranted.
    5. Send

Share an open file

Remote Access Knowledge BaseYou can share a document while actively working in the document. Select Share and follow step 3 above, regardless of online or Word desktop application access.

For detailed instructions on Share a File or Folder in OneDrive.pdf, view the Employee Portal > IT > Remote Access Knowledge Base, OneDrive folder.

10.29.20

Professional Development Day Nov. 3

Professional Development Day is Tuesday, Nov. 3! This will be a virtual event with a wide variety of online, largely self-directed, learning and development opportunities. A limited number of live sessions will be offered at specific times, but most sessions are accessible at any time that may be convenient for you. If you are unable to view all the sessions you are interested in on Nov. 3, most sessions are available now and will continue to be available after Professional Development Day. Please note any sessions that may require pre-registration. The HR page on the Employee Portal and the attachment in today’s email from HR outline the program of activities for the day.

10.29.20

Cybersecurity Training for Employees extended to Nov. 6

UPDATE: The cybersecurity training deadline has been extended through Nov. 6. If you have not done so yet, please go to https://llcc-il.safecolleges.com to complete your training.

Per board policy “10.4 – Employees’ Role in Security,” cybersecurity it is the responsibility of all users. It is strongly recommended that you complete the training.

Thank you and please do not hesitate to contact the IT Helpdesk at 786-2555 or helpme@llcc.edu should you experience any technical difficulties accessing the training.

10.28.20

Notice of Mandatory Training

In accordance with Board Policy 1.7 and recent amendments to the Illinois Human Rights Act, all active employees, including adjunct instructors, student workers and other contractual and/or temporary employees, are required to complete sexual harassment prevention training on an annual basis. Training is administered online to provide a flexible format in which employees can complete the training and still accommodate their busy schedules. The course contains content that is certified to meet training requirements as required in the Illinois Human Rights Act. As such, all employees are required to complete this course even if you may have recently completed a similar training.

Because this is a mandatory training, we ask all supervisors to work with their staff, including student workers and other part-time, temporary or contractual employees, to find time within their work day, as appropriate and/or applicable, to complete the training. Please follow-up with your employees to ensure that they received the training link and have completed as required.

On Monday, Nov. 2, all active employees will be sent an email, to their LLCC email account, from the college’s training provider, SafeColleges, with your unique link to complete the course. You must have an active LLCC account to login into SafeColleges. If you have not activated your LLCC account, please contact the helpdesk at 217-786-2555 or helpme@llcc.edu for assistance. Since it is an internet-based training, you can access the program 24 hours a day anywhere that you have internet access. It takes approximately 40 minutes to complete the course. Completion of the course must be done within 30 days of receipt of the training email.

If you have any questions, please contact nicole.ralph@llcc.edu.

10.27.20

Cybersecurity Training for Employees

REMINDER: Cybersecurity training will be open for all LLCC employees from Oct. 1-31. If you have not done so yet, please go to https://llcc-il.safecolleges.com by Oct. 31 to complete your training.

Per board policy “10.4 – Employees’ Role in Security,” cybersecurity it is the responsibility of all users. It is strongly recommended that you complete the training.

Thank you and please do not hesitate to contact the IT Helpdesk at 786-2555 or helpme@llcc.edu should you experience any technical difficulties accessing the training.

10.27.20

Moving Ahead Through Active Learning Oct. 28

LLCC Academic Innovation & eLearning Fall 2020 Workshop Schedule
LLCC Academic Innovation & eLearning is hosting Moving Ahead Through Active Learning workshop on Wednesday, Oct. 28, 1-2 p.m., Live–Zoom. Join Stacey Olson, Amy Chernowsky and Barry Lamb as they demonstrate how one faculty member successfully transferred an active learning, face-to-face group project from the classroom to the online learning environment. Discussion during this workshop will include the process of transitioning this activity and the technology tools used to make this move (Sway, Google Drawings, Zoom and Padlet). Register for Oct. 28 Moving Ahead Through Active Learning. Note: Current online faculty participating in the Online Proficiency Program can receive two points for successful completion of this workshop.

LLCC Academic Innovation & eLearning fall 2020 professional development workshops cover both pedagogy and instructional technology tools and will also include special opportunities to learn to use the new Canvas learning management system. Additional sessions and registration information are available on the Workshops and Training website (follow link under sessions descriptions to register for workshops).

10.27.20

NILRC to host presentation on Equity, Diversity and Inclusion Oct. 28

NILRC’s Professional Development Committee is hosting the free Zoom presentation “Equity, Diversity and Inclusion” with Dr. J.Q. Adams on Wednesday, Oct. 28, 9:45 a.m. to 12:30 p.m. Dr. Adams, professor emeritus, educational and interdesciplinary studies, Western Illinois University, will explore questions about equity, diversity and inclusion means to individuals, libraries and institutions. Opening remarks begin at 9:45 a.m., Dr. Adams will present from 10 a.m. to noon and there will be some time afterward to continue the discussion with colleagues.

Zoom meeting link: shorturl.at/ewyM2
Meeting ID: 449 549 0643
Passcode: equity

This free opportunity is made possible by the LLCC Library, which is a member of NILRC on behalf of our college.

10.27.20

Tech Tip: Stop Sync and Manage Files in OneDrive

Stop the Sync or Manage Folders in OneDrive for PC

Remote Access Knowledge BaseFor detailed instructions on how to stop the sync for PC or Mac, view the Employee Portal > IT > Remote Access Knowledge Base, OneDrive folder.

Stop Sync

  1. Right click on the Blue cloud and select Settings.
  2. Stop sync on OneDrive and each Group Site individually.
  3. Confirm the Stop sync

Manage Folders to Sync

  1. Right click on the Blue cloud and select Settings.
  2. Select Choose folders for OneDrive of the Shared Library of the Group Site in SharePoint.
  3. Make all files available is the default. Remove the selection to turn off and select manually. Select individual files by placing a check mark in the box to turn the sync on.

Stop the Sync or Manage Folders in OneDrive for Mac

When you install the Microsoft OneDrive sync app for Mac, a copy of your OneDrive is downloaded to your Mac and put in the OneDrive folder. This folder is kept in sync with OneDrive. If you add, change, or delete a file or folder on the OneDrive website, the file or folder is added, changed, or deleted in your OneDrive folder and vice versa.

Manage your syncing sites   

You can manage your syncing sites in the sync app settings.

  1. Click the OneDrive icon in the menu bar.
  2. Click Preferences, and then click the Account tab.
  3. Choose Folders for that location.
  4. Choose the folders that you want to sync.
  5. To stop syncing a site, click Stop Sync next to the site. (Copies of the files remain on your computer. You can delete them if you want.)
10.26.20

Do your part #Be CyberSmart – Compromised account

What should you do if you think that your LLCC account has a security breach?

If there is any question about a breach, immediately change your LLCC password (via Outlook web/Office 365) and notify the IT Helpdesk at 217-786-2555 or helpme@llcc.edu.

If the computer has any personal online account passwords stored, it is recommended that you change these passwords immediately, as well as check with any financial institutions for issues.

When should I change my passwords?

It is imperative that you immediately change your passwords any time you feel that you may have been subject to a phishing or ransomware attack with LLCC or personal accounts.

Make sure to create new passwords that are not easily guessed, different than the last password and enable two-factor authentication (security questions, phone call or text for access, etc.) whenever possible.

What are some signs that one of my online accounts may have been hacked?

There are posts you never made on your social network page or personal messages sent via Messenger, etc.

  • Posts may encourage your friends to click on a link or download an app.

A friend, family member or colleague reports getting email from you that you never sent.

Your information was lost via a data breach, malware infection or lost/stolen device.

If you believe a personal account has been compromised, take the following steps:

Notify all of your contacts that they may receive spam messages appearing to come from your account.

  • Tell your contacts they shouldn’t open messages or click on any links from your account and warn them about the potential for malware.

If you believe your computer is infected, be sure your security software is up to date, and scan your system for malware. You can also use other scanners and removal tools.

Change passphrases to all accounts that have been compromised and other key accounts as soon as possible.

  • A strong passphrase is a sentence that is at least 12 characters long.
  • Focus on positive sentences or phrases that you like to think about and are easy to remember (for example, “I love country music.”). On many sites, you can even use spaces!

If you cannot access your account because a passphrase has been changed, contact the service provider immediately and follow any steps the provider offers for recovering an account.