Travel forms are being redesigned. Watch the LincIn for an announcement about the new forms.  If you have questions, please contact Jill Whitney at ext. 62256.

Vans will be checked after each use for cleanliness.

• If trash/discarded items are left in the van or any other cleanup is required by property control staff, a $25.00 fee will be assessed and charged to your department.
• If a professional cleaning is deemed necessary, a $150.00 fee will be assessed and charged to your department.
• Return all keys, clipboards, gas cards and receipts, and vehicle trip ticket immediately after each trip.

Thank you for your cooperation!

DEPOSITS: The deadline to submit your deposits to the Finance Department is Thursday, Aug. 28 before noon. As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis.  If you have questions, please contact Elyse Calhoun at ext. 62204 or Robin Ackman at ext. 62762.

ACCOUNTS PAYABLE: Travel forms are now only available on the Portal page, under Finance Dept., Accounts Payable. You will have to print a white copy as the pre-travel form before traveling and also a yellow copy, as the post travel form after traveling. Yellow paper is available from the mailroom. Employee travel guidelines are also available on the Accounts Payable portal page. Please contact Jill Whitney in Accounts Payable ext. 62256 if you have any questions.

Did you know that direct deposit is available for Accounts Payable checks? You can have any reimbursement that you would normally get from Accounts Payable (post-travel reimbursements, mileage, etc.) directly deposited into your bank account. Forms are available in Accounts Payable located in the Finance Department, or on the Finance Department portal page under Accounts Payable. If you have any questions, you may contact Jill Whitney at Jill.Whitney@llcc.edu or X62256.

The deadline to submit your deposits to the Finance Department is Wednesday, July 30 before noon. As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis.

If you have questions, please contact Elyse Calhoun at ext 6-2204 or Robin Ackman at ext 6-2762. Thank you!

Paperwork must be turned into Accounts Payable  TODAY, Monday, July 21, for the last check run for FY ’14, which will be  July 24.  Any invoice received after today will be charged to your FY ’15 budget. It is important that FY ’14 expenditures be processed in the correct fiscal year.

The complete list of Accounts Payable cut-off and check dates for FY15 is available on the LLCC portal under Finance Department, Accounts Payable & Receivable. If you have questions, please call Jill Whitney at 6-2256 or email to jill.whitney@llcc.edu.

As our first step toward updated Accounts Payable processes, the Finance Department will be implementing Colleague GL Account Security July 1^st.  GL Account Security will allow users to access only those GL account numbers that are assigned to their departments.  This process was developed to enhance internal controls over the account structure.

What does this mean for you?   All GL screens (i.e. ACBL) are tied to this GL Account Security structure, so you will now notice changes when you access accounts.  You’ll need to notify Megan McCann if you find you no longer have access to one of your accounts.

We greatly appreciate your patience during this initial implementation!

The deadline to submit your deposits to the Finance Department is Thursday, June 26 before noon.  Since we are quickly approaching the end of the fiscal year, it is imperative that deposits are received by the deadline to allow time for processing.  As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis.

If you have questions, please contact Elyse Calhoun at ext 62204 or Robin Ackman at ext 62762.  Thank you!

The deadline to submit your deposits to the Finance Department is Wednesday, May 28th. As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis. If you have questions, please contact Elyse Calhoun at ext. 62204 or Robin Ackman at ext. 62762. Thank you!

In order to maintain compliance with Federal and State regulations, we have determined that it is necessary for us to change our current procedure of issuing payroll direct deposits a day in advance of the actual payroll date.

Beginning with the May 31, 2014 payroll, all direct deposits and payroll checks will have the same issue date. Direct deposits will no longer be credited a day in advance. Per federal bank regulations, banks must make payroll direct deposits available to customers no later than the time that the bank opens for business on the effective date of the deposit.

There is no change to the current procedure for issuing payroll checks. Checks may be picked up in person in the Human Resources office between 9:00am and 3:00pm on the day of payroll. Any payroll checks not picked up by 3:00pm will be mailed.

Please contact Cheryl Sneed at 6-2247 or cheryl.sneed@llcc.edu if you have any questions or concerns regarding this change.