The new Etrieve overtime forms went into effect June 11. Instructions are available on Payroll’s portal page.
Category Archives: Finance
Training today for new Etrieve overtime forms
Training on the Etrieve overtime forms is taking place at 10 a.m. in the R.H. Stephens Room. Any individuals that fill out overtime forms are encouraged to attend. Use of these new forms begins June 11.
Updated student payment plan flier available
The updated student payment plan flier which contains summer 2017, fall 2017 and spring 2018 information is now available. To order printed copies for your area, please complete a PRM KBOX ticket.
For more information, contact Robin Ackman at ext 62762 or robin.ackman@llcc.edu.
End-of-month deposits due at noon today
The deadline to submit your deposits to the Finance Department is TODAY, MAY 30 AT NOON! As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis.
Please hand the deposit to Elyse Calhoun, Libby Elder or Robin Ackman as monies should not be left unattended.
If you have questions, please contact Student Accounts at ext. 62480. Thank you!
Notice regarding end-of-month deposits
The deadline to submit your deposits to the Finance Department is TUESDAY, MAY 30 AT NOON! As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis.
Please hand the deposit to Elyse Calhoun, Libby Elder or Robin Ackman as monies should not be left unattended.
If you have questions, please contact Student Accounts at ext. 6.2480. Thank you!
VALIC rep is on campus today
Terri Bailey, LLCC’s VALIC representative, is on campus today from 10 a.m. – 1:30 p.m. in the VP conference room, Menard Hall. Terri can address questions you have about setting up a retirement plan, budgeting to meet savings goals, managing your investments and more.
Important notice regarding summer 2017 employee tuition waiver
To all full-time employees who plan on using the employee tuition waiver for themselves or their qualified dependents for SUMMER 2017 LLCC classes:
The tuition due date has been scheduled for Wednesday, May 17. Please have your completed employee waiver form to Human Resources no later than May 17 to ensure classes will not be dropped.
If you anticipate registering on or after Wednesday, May 17, please submit your completed employee waiver form to Human Resources either before or the day of your registration to prevent being dropped from course(s).
If you have any questions, please contact Libby Elder at ext 62254 or Robin Ackman at ext 62762. Thank you.
New college vehicle fuel cards
The Finance Department is pleased to announce our new solution to fuel management and vehicle service/roadside assistance! You can now fuel up at any fueling location on Toronto Road (Shell, Qik-n-EZ, Road Ranger) or the east side of Stevenson Drive (Mobil, BP, Jiffi Stop, Circle K) before returning to campus. The WEX fleet card is accepted at over 90 percent of all U.S. retail fueling locations. In addition to paying for fuel, these cards provide WEX roadside assistance and authorized service repair sites.
A listing of all fuel and service sites will be located in each LLCC vehicle for your convenience. In addition, you have search capabilities through the WEX website (www.wexinc.com/accepting-locations) or WEX Connect Mobile App (free and very user friendly). No special logins required.
Specific instructions on using the new cards are located in the vehicle and the blue vinyl pouches. Please contact Sarah Goodman (x6-2560 or sarah.goodman@llcc.edu) or Rachel Patarozzi (x6-4646 or Rachel.patarozzi@llcc.edu) if you have any questions.
Notice regarding end-of-month deposits
The deadline to submit your deposits to the Finance Department is THURSDAY, APRIL 27! As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis.
Please hand the deposit to Elyse Calhoun, Libby Elder or Robin Ackman as monies should not be left unattended.
If you have questions, please contact Student Accounts at 217.786.2480. Thank you!
Budget managers: major purchase deadline is Friday, April 21!
The deadline for major purchases is Friday, April 21. Budget managers can find important dates regarding end-of-year spending below and in this memo: Memo-2017-year-end-1
As we are rapidly approaching the end of another fiscal year, please note the following dates:
Last date for all significant purchases ——————————————————-April 21, 2017
- All significant purchases for office furniture, equipment, material or supplies should be placed in order to ensure timely delivery of order.
- An online requisition must be done, approved by corresponding Budget Manager(s) and Cabinet Member, with correct account number(s), and forwarded to the Purchasing Department.
Last date Purchase Orders will be issued—————————————————-May 25, 2017
- This will be the last day a purchase order will be used to order anything.
- An on-line requisition must be completed prior to this date which includes approval by corresponding Budget Manager(s) and Cabinet Member, with correct account number(s) and forwarded to the Purchasing Department, by the above date.
- That also means your budget transfer(s) should have already been submitted to the Budgeting Department, should there be a need to do that.
Last date to order items on a Blanket Purchase Order—————–May 25, 2017
- This includes Office Max blankets
Last date to process payments on a Blanket Purchase Order———————–June 14, 2017
- All supporting documentation, invoices and Blanket Purchase order payment requests must be approved by corresponding Budget Manager(s) and Cabinet Member and submitted to Accounts Payable by 5:00 p.m. on the 14th.
Only emergency purchases will be allowed after the above dates, and as such must have the approval of the appropriate Cabinet Member.
- Purchases will require written approval from your appropriate cabinet member prior to the purchase.
- Due to audit cut off dates, unless such purchases are received on campus by June 30th the purchase will be charged to your FY 18 budget.
Grant purchases———————————- above dates apply to grants ending June 30, 2017
- For those grants that do not end on June 30, 2017, please work closely with Sarah Goodman, Rachel Patarozzi and the Purchasing Office to facilitate your purchases.