Thank you all for your cooperation and patience as we begin the process of moving faculty, staff and students back to campus as safely as possible. This is new to all of us, and we are constantly learning, adapting and evolving as things change, what sometimes feels like minute to minute. Some adaptations regarding Symptom Tracker are documented below:

Registration Emails

Registration emails were deployed June 11 to those employees who we were informed would be working on campus, whether full time, sporadic or on a rotation, during the month of June. The registration email address was provided so that you would know the email was legitimate. Symptom-tracking@hc360.io is not a phishing or spam email. The link in the email expires after eight hours, so a fresh registration email will be pushed out daily to those who have not yet registered. If you do not receive this email and know you will be on campus at any point during the month of June, please email Nicole Ralph to be added to the system.

Appropriate Responses to Survey Questions

The questions in the survey will be asking you to identify whether or not you are experiencing certain symptoms. We know that some employees may experience these symptoms regularly or sporadically due to pre-existing health conditions. When responding to these questions, please keep your baseline health condition(s) in mind. If you have asthma that comes with a persistent cough, you will respond to the question about the cough based on what would be considered a new or different experience you are having with your baseline cough. If you experience seasonal allergies, you may have a sore throat one morning due to your allergies flaring up. Again, you’ll only want to report a sore throat if it is a new and different sore throat from what is your baseline for that particular health condition. These are just a few examples. We are asking you to self-report in a truthful manner, but it is not the intent for you to report symptoms that are normal for you based on underlying health condition(s) you may have. We need your help in creating a safe working and learning environment and being vigilant with your health is critical to that. You know your body best, so please self-report symptoms truthfully, while taking these factors into consideration. The intent of this tool is not to catch you in a lie but to help you be accountable to yourself regarding your health, for the sake of your co-workers and students. If you would like to talk through your specific circumstances in more detail, please don’t hesitate to reach out to Nicole Ralph.

Travel

At the time we rolled this program out, we had only seen an older version of the application that included a question asking if you had recently traveled to a COVID-19 hotspot. That question has since been removed from the survey. The LLCC guidelines document addressed circumstances related to travel. I want to clarify that traveling, whether in-state or out-of-state does not automatically require the employee to quarantine. This will be determined on a case-by-case basis, looking at things such as location (is it a current COVID-19 hotspot), for example. We are still working on how to best report and assess, and as soon as we have this worked out, we will send further communication. In the meantime, please continue to apprise your supervisor of your travel plans who can obtain further guidance.

Last week, the college began the process of gradually re-opening the campus. Many people continue to work remotely or are in between assignments. Others have returned to work on campus or at an outreach center. Some may be back full-time on campus, others on a rotating schedule or only on a day here or there. In an email dated May 27, employees were notified of a requirement to complete a daily health assessment prior to coming to campus at any time. Temporarily, you were asked to submit this assessment daily via email to your supervisor. We have now implemented an application that will be used effective June 15, 2020. For those employees who have been identified as working on campus now or in the near future, you will receive an email to your LLCC account today from HealthCheck360 requesting that you register with the application. You must register with the application prior to June 15 OR prior to your next appearance on campus. If you will be working on campus and do not receive that email tomorrow, please contact LLCC Human Resources immediately. Please review the following documents thoroughly: informational guide on the Daily Symptom Tracker application and LLCC procedure information supplementing the guide. As of June 15, this application will take the place of a daily email to your supervisor.

The initial application set up only includes employees that we know, as of right now, will be working in the month of June. If your status changes at any time, requiring you to work on campus, you must notify LLCC Human Resources prior to coming to campus to be set up in the application. Your diligence with ensuring that your status is current with us and completing the online questionnaire is necessary, in order to keep the campus a safe environment for you, your colleagues, and your families.

If you have any questions or concerns, please contact Nicole Ralph, associate vice president, human resources.

As a reminder, benefit open enrollment ends today, June 4. If you have already received the open enrollment checklist email, logged in and completed all of your open enrollment tasks, thank you!

All employees must complete the open enrollment checklist. Not all benefits will automatically rollover, so it is important that you follow the open enrollment checklist. You will log in to the system to access the checklist using the link provided in the email described in the Open Enrollment Process section of the information on the open enrollment process for benefit options. If you have not received that email, please check your Junk, Clutter or Other message boxes. If you experience issues with accessing the website, please email Kirsten.Taylor@llcc.edu.

Thank you in advance for your completion of these items. If you have any questions, please contact HR.

As a reminder, benefit open enrollment ends Thursday, June 4. If you have already received the open enrollment checklist email, logged in and completed all of your open enrollment tasks, thank you! For those who have not, please continue reading.

All employees must complete the open enrollment checklist. Not all benefits will automatically rollover, so it is important that you follow the open enrollment checklist. You will log in to the system to access the checklist using the link provided in the email described in the Open Enrollment Process section of the information on the open enrollment process for benefit options. If you have not received that email, please check your Junk, Clutter or Other message boxes. Several employees have contacted LLCC Human Resources because they could not access their open enrollment checklist due to user access issues. For those employees who have not yet completed their open enrollment, it is important you are able to confirm that you can access the website and see your My Tasks list. Fixing user access issues requires us to reach out to our vendor, and the fix can take a couple of days, which will delay your ability to complete your open enrollment. If you experience issues with accessing the website, please email Kirsten.Taylor@llcc.edu.

Thank you in advance for your completion of these items. If you have any questions, please contact HR.

This is a friendly reminder that benefit open enrollment ends June 4. If you have already received the open enrollment checklist email, logged in and completed all of your open enrollment tasks, thank you! For those who have not, please continue reading.

All employees must complete the open enrollment checklist. Not all benefits will automatically rollover, so it is important that you follow the open enrollment checklist. You will log in to the system to access the checklist using the link provided in the email described in the Open Enrollment Process section of the information on the open enrollment process for benefit options. If you have not received that email, please check your Junk, Clutter or Other message boxes. Several employees have contacted LLCC Human Resources because they could not access their open enrollment checklist due to user access issues. For those employees who have not yet completed their open enrollment, please, at a minimum, confirm that you can access the website and see your My Tasks list. Fixing user access issues requires us to reach out to our vendor, and the fix can take a couple of days, which will delay your ability to complete your open enrollment. If you experience issues with accessing the website, please email Kirsten.Taylor@llcc.edu.

Thank you in advance for your completion of these items. If you have any questions, please let us know. We are here to assist.

As a reminder, the annual open enrollment process for all benefit options is open through Thursday, June 4. Please thoroughly review the benefit guide HR emailed on April 28. It provides an overview of provided benefits, including information about the health and dental insurance premiums and coverage for the plan year beginning July 1, 2020. You may also view this short benefit summary video. Open enrollment offers the opportunity to make changes to all benefit options, including, Voluntary Life and AD& D Insurance, Long-Term Disability Insurance, Cancer and Critical Illness Benefit and Accident Benefit.

Open Enrollment Process

The open enrollment process will be conducted entirely online. on May 4, you should have received an email with the subject line: “You need to complete your FY21 open enrollment checklist.” The email contained a link to access your open enrollment tasks. You will use your LLCC login credentials to access the system. You will be immediately taken to the My Tasks page, which will list all of the items you must complete. If you are not immediately taken to the My Tasks page, click on the three dots in the upper left-hand corner of the page and select Employee Records. Please view each item and complete according to the instructions by no later than Thursday, June 4, 2020. To aid you in completing this process, HR mailed a benefit statement to your home, which listed what your current coverage is for all options. If you have trouble with the online process, we are happy to assist you via a Microsoft Teams meeting.

Benefit Information

For plan year 2021, there are no changes to any plans with a minor exception for the High Deductible Plan. The individual deductible for the High Deductible Plan was increased from $2,750 to $2,800 in order to meet IRS guidelines for qualified high deductible plans.

View more detailed information regarding benefit options. You will find detailed information including:

• Schedule of benefits for Open Access and High Deductible Plans
• Schedule of benefits for vision
• Schedule of benefits for dental
• Non-discrimination notice for your dental benefit
• FAQs for the High Deductible Plan and Health Savings Accounts
• Information about Allied Benefit Systems and our network, HealthLink
• Information about DirectPath, a health plan advocacy and healthcare cost transparency tool
• Important notices about insurance
• IRS documents on health savings accounts
• Affordable Care Act Summaries of Benefits and Coverage
• Benefit overviews for Life/AD&D, Long-Term Disability, Accident and Critical Illness and Cancer

Questions?

If you have any questions or need assistance, please do not hesitate to reach out to Nicole Ralph, Kim Elder or Kirsten Taylor.

The college will be closed on Fridays during the 12 weeks of summer beginning Friday, May 22, 2020 and ending on Friday, August 7, 2020. Please see the attached memo from LLCC Human Resources regarding the summer hours schedule.

Summer 2020: 36-Hour Work Schedule