Interactive webinar: ADA accommodations for hybrid and online learning

PaperClip Communications is hosting an interactive webinar on hybrid and online learning ADA accommodations on Monday, Nov. 16, 1-2:30 p.m. CT.

The presenter, Rob Duston, higher ed legal expert and litigator, will offer crucial actionable takeaways on how to address various types of accommodations in the classroom, hybrid and online courses, and more. He will also address the types of accommodations that have been triggered by COVID-19 specifically for both students and faculty. Learn more about this webinar.

If interested in attending, please email becky.parton@llcc.edu. The cost of the session will be covered by Academic Innovation & eLearning.

Open Access Week

Open Access Week is an opportunity for the academic and research community to continue to learn about the potential benefits of open access, to share what they’ve learned with colleagues and to help inspire wider participation.

In an effort to encourage open access and OER development, the North Dakota University System will be sponsoring two webinars during International Open Access Week, October 19-25.

  • Tuesday, Oct. 20, 1- a.m. CDT – OER Z-Degree & OER as a Tool for Social Justice – Presenters: Sybil Priebe, NDSCS; Virginia Clinton-Lisell, UND. Does NDSCS have a hidden Z-Degree? Sybil Priebe’s NDUS Fellowship project attempts to answer that question; she’ll share her preliminary research and what she’s dug up thus far. Open Educational Resources as a Tool for Social Justice – OER afford opportunities to make courses more inclusive. In addition to saving students money, OER are editable meaning that they can be adapted to be more diverse and to involve more active student involvement in class. Register for OER Z-Degree & OER as a Tool for Social Justice.
  • Wednesday, Oct. 21, 1 p.m. CDT – Getting Started With OER – Presenter: Abbey Elder, Open Access & Scholarly Communication Librarian, Iowa State University, Ames, IA. Are you concerned about the cost of your current textbook and its impact on your students? Are you interested in exploring other material options for your course? This webinar will introduce you on getting started with open educational resources (OER). Participants will leave with an understanding of what OER are, how to find them, and best practices for evaluating and using OER in a course. In addition, the presenter will share some resources available for those interested in learning more, including her own “OER Starter Kit, a handbook for faculty. Outline: The Problem of High Textbook Costs, What the heck are OER?, Where do I find OER?, How do I use OER?, Q&A. Register for Getting Started With OER.

Follow up Webinar:

  • Tuesday Nov. 10, 1 p.m. CST – Getting Started with OER Initiatives on Campus – Presenter: Abbey Elder, Open Access & Scholarly Communication Librarian, Iowa State University, Ames, IA. This webinar will focus on developing and creating an OER Committee on your campus, communicating with stakeholders, and other OER projects in the US. Resources will be provided. You do not need to have attended the Oct. 21 webinar to attend this one. Register for Getting Started with OER Initiatives on Campus.

Working with the recycle bin online or via file sync to a local device

When you are working with your files and wish to delete a file or folder, there are a few things to keep in mind. If you have your files and folders set to sync to your PC or Mac any manipulation that occurs with the file or folders will mirror on the web and vice versa.

Delete files

Deleting a file or folder via the web (Office 365 online application) will move the file to the Recycle bin on the web.

  • Select the file or files you want to delete.
  • Select Delete. The files move to the Recycle bin.

Restore files

  • Select the Recycle bin via the web (Office 365 online application).
  • Select the individual file or folder and select Restore.
  • If you want to restore all files and folders, select Restore all items.
  • The file(s) and folder(s) will be restored to the original location.

Items in the recycle bin online are automatically deleted after 93 days, the oldest items will be automatically deleted first.

See the video Restore Deleted Files or Folders in OneDrive. The functionality is the same for a Shared Library in a Group Site in SharePoint.

Delete files Synched to a local device

Deleting a file or folder via the local computer sync (File Explorer on a PC or Finder on a Mac) will move the file to the Trash bin on the local device and remove the file or folder from the cloud storage in OneDrive or the Shared Library in SharePoint.

To restore a file or folder that has been deleted from the local device, you will need to access the local device Trash bin.

If you want to delete files or folders from your local device, but have the data remain on the web, you must first Stop the sync on your local device.

Remote Access Knowledge BaseFor detailed instructions on how to Stop the Sync or Manage Folders in OneDrive for PC.pdf or how to Stop the Sync or Manage Folders in OneDrive for Mac.pdf, view the Employee Portal > IT > Remote Access Knowledge Base, OneDrive folder.

AIeL workshop: Active Learning Through Group Work – Online!

LLCC Academic Innovation & eLearning Fall 2020 Workshop Schedule
Monday, Oct. 19, 2020-Friday, Oct. 23
Delivery: Online – Canvas
Amy Chernowsky, Instructional Designer

In this session, we’ll explore the idea of synchronous and asynchronous active learning through group work as an instructional strategy in online and remote courses. We’ll work in groups as we discuss group formation techniques and group rules, group work pedagogy and communication strategies. Finally, we’ll look at group work grading rubrics and evaluation.

Workshop Registration Link

*Current online faculty participating in the Online Proficiency Program can receive six points for successful completion of this workshop

Do your part #Be CyberSmart – password management

Multi-factor Authentication

LLCC has turned on multi-factor authentication, meaning that your work or school account sign-in now requires a combination of your username, your password, and a mobile device or phone. Adding MFA to LLCC accounts ensure that it’s more secure than just a password with random password changes, by relying on two forms of authentication: something you know and something you have with you.

Multi-factor authentication can help to prevent malicious hackers from pretending to be you, because even if they have your password, odds are that they don’t have your device, too.

For additional information on Multi-factor Authentication see the Employee Portal > IT page.

Create Strong Passwords

  • Create passwords with a minimum of 8 characters that are comprised of upper and lowercase letters, numbers and symbols.
  • Use a passphrase when possible. This is long string of characters that can range from a sentence, quote, etc. and intersperse upper and lowercase letters.
  • Choose difficult to guess passwords.
  • Avoid common words and phrases.
  • Be creative in the spelling. Use special characters for letters, phonetics for single letters (EX. PH for an F), and intentionally misspell words.
  • Keep your passwords secure and do not share them with others. Never share them in an email or text.
  • Do not use the same password for multiple online accounts. Create a different password for each account.

Use a Password Manager

Because there are a lot more threats out there during the pandemic, there are plenty of bad actors looking to take over accounts. The easiest way to protect your accounts from being compromised is to use long, complex, and unique passwords and the easiest way to use and keep track of your passwords is to use a password manager.

A password manager is software that is installed on your device and there are many password manager software applications available to personal consumers. Some are free, while others may charge a monthly or yearly fee. Some examples are: LastPass, 1 Password and Dashlane​.

For more information on Cybersecurity and Password, see the Employee Portal > IT page.

Copy or move documents from OneDrive to SharePoint

Remote Access Knowledge BaseThe Copy or Move Documents from OneDrive to SharePoint.pdf is available on the Employee Portal > IT > Remote Access Knowledge Base > OneDrive folder.

Documents that you have stored in OneDrive can be copied or moved to the Shared Library of a Group Site in SharePoint that you are a member of. If you do not want the file to be edited by others, you can share the file or folder with the Group Site in SharePoint and apply view permissions only. The file will be accessible from the Shared (with us) link in the Navigation Pane.

Copy the file

When copying a file from OneDrive to the Shared Library of a Group Site in SharePoint, you are creating an additional document. Should one of the documents be edited, the changes will not be made to the other document, as they are individual documents. Sharing a document with an individual or Group Site will allow edit of one document only.

When you Copy a file to a Shared Library, and the document has a Version history, meaning the document has been edited at least once, only the latest version is copied. To copy earlier versions, you need to restore and copy each one. For more info about versioning, see Enable and configure versioning for a list or library.

How to Copy a file

  • Select files or folders in a SharePoint library.
  • On the command bar, select (More), and then select Move to or Copy to.
  • On the Move or Copy panel, choose a destination in the current library, OneDrive, or another SharePoint site.
  • On the Move or Copy panel, select a folder in the current library and select Move here or Copy here.
    • If you want to move or copy your files to a new folder, select New folder to add a new folder.
    • Enter a name for the folder, select the checkmark, and then select Move here or Copy here,

Move the file

  • When moving a file from your OneDrive to a Shared Library in a Group Site, you are maintaining only one document. The file will be removed from your OneDrive and stored only in the Group Site.
  • All members of a Group Site in SharePoint have full access to the document for editing permissions.
  • When you Move a file to a Shared Library, the Version history of the document is copied to the new destination.
  • After moving a file, if the file was shared, the original permissions and link will no longer work.
    • The file will need to be shared from the new storage location.
  • While moving a file, it will continue to appear in the original file location until the data transfer is completed.
    • After the file is successfully moved, it will automatically be deleted from the original file location.
    • The file will be accessible in the Recycle Bin. This will be either OneDrive or the Group Site in SharePoint, depending upon the original file location.
      • OneDrive Recycle Bin allows recovery of the file or folder for 30 days.
      • The Group Site in SharePoint Recycle Bin allows recovery for 90 days.
  • It is not recommended to move OneNote notebooks outside of the OneNote app.

Stop, think, connect – report phishing emails

Phishing is a fraudulent attempt to obtain personal information from you, such as passwords, banking information, etc. and are most commonly sent to you by email.

Most organizations — banks, companies, etc. — will not ask for your personal information over email.

Stop

  • Don’t open emails from strangers, and don’t click on unfamiliar sites; if you think an offer is too good to be true, then it probably is.
  • Requests to update or confirm your personal information or that state your account has been suspended are common attempts.
  • Be wary of messages that encourage you to act immediately, as well as offers that invite you to join an event or group on a social networking website with incentives like free gift cards.

Think

  • Look at the email carefully.
  • Hover your mouse over the sender’s name and any links within the message body to view the sender’s address or URL content.
    • Never click on any of the active links unless you are 100% sure they are legitimate.
    • It’s better to enter a new website address by typing it into the browser instead of following the link.

Connect

  • Report the message via your Outlook desktop app or Outlook 365 with the built-in feature.
  • You do not need to forward this onto the Helpdesk or call.
    • The most efficient and fastest way to notify IT is to use the Report the Message as Phishing feature.

Outlook Desktop

With the message selected, click on Report Message in the Ribbon. Select Phishing. The malicious email will be reported directly to Microsoft. Reporting malicious and unsolicited emails makes LLCC’s email filtering system more effective.
"Report Message" is on the right-hand side of the Home ribbon in Outlook. Select it, and then "Phishing" in its sub menu (second option, below "Junk" and above "Not Junk").

Outlook 365

Select the email from the list and click on the Not Junk drop-down arrow. Select Phishing. The malicious email will be reported directly to Microsoft. Reporting malicious and unsolicited emails makes LLCC’s email filtering system more effective.
In Outlook 365, across the top of the screen, under the search box, there are the options: Emply folder, Not junk, Move to. Select Not junk and then Phishing to report the email directly to Microsoft.

Canvas Overview and Open Discussion Oct. 13

LLCC Academic Innovation & eLearning Fall 2020 Workshop ScheduleLLCC Academic Innovation & eLearning is hosting a Canvas Overview and Open Discussion on Tuesday, Oct. 13, 1-2 p.m., Live–Zoom. This session will provide an overview of the Canvas learning management system and its features. We will also discuss the college’s transition from Blackboard to Canvas, including timeline information. Members of the Canvas faculty pilot group will also share their experiences with using Canvas in spring 2020. Time for questions and answers will be included. Register for Oct. 13 Canvas Overview and Open Discussion. Note: Current online faculty participating in the Online Proficiency Program can receive one point for successful completion of this workshop.

View additional sessions and registration information on the Workshops and Training website (follow link under sessions descriptions to register for workshops).

Cybersecurity training

As a reminder, cybersecurity training is open for all LLCC employees through Oct. 31. The training modules can be access on the SafeColleges website: https://llcc-il.safecolleges.com. All five modules should be completed by the end of October.

Per board policy “10.4 – Employees’ Role in Security,” cybersecurity is the responsibility of all users. It is strongly recommended that you complete the training.

October is National Cybersecurity Awareness Month and is co-led by the National Cyber Security Alliance (NCSA) and the Cybersecurity and Infrastructure Agency (CISA) of the U.S. Department of Homeland Security. LLCC is participating in the national campaign with weekly LincIn announcements and Cybersecurity online training for all college employees through SafeColleges.

Thank you, and please do not hesitate to contact the IT Helpdesk at 217-786-2555 or helpme@llcc.edu should you experience any technical difficulties accessing the training.