Copy or move documents from OneDrive to SharePoint

Remote Access Knowledge BaseThe Copy or Move Documents from OneDrive to SharePoint.pdf is available on the Employee Portal > IT > Remote Access Knowledge Base > OneDrive folder.

Documents that you have stored in OneDrive can be copied or moved to the Shared Library of a Group Site in SharePoint that you are a member of. If you do not want the file to be edited by others, you can share the file or folder with the Group Site in SharePoint and apply view permissions only. The file will be accessible from the Shared (with us) link in the Navigation Pane.

Copy the file

When copying a file from OneDrive to the Shared Library of a Group Site in SharePoint, you are creating an additional document. Should one of the documents be edited, the changes will not be made to the other document, as they are individual documents. Sharing a document with an individual or Group Site will allow edit of one document only.

When you Copy a file to a Shared Library, and the document has a Version history, meaning the document has been edited at least once, only the latest version is copied. To copy earlier versions, you need to restore and copy each one. For more info about versioning, see Enable and configure versioning for a list or library.

How to Copy a file

  • Select files or folders in a SharePoint library.
  • On the command bar, select (More), and then select Move to or Copy to.
  • On the Move or Copy panel, choose a destination in the current library, OneDrive, or another SharePoint site.
  • On the Move or Copy panel, select a folder in the current library and select Move here or Copy here.
    • If you want to move or copy your files to a new folder, select New folder to add a new folder.
    • Enter a name for the folder, select the checkmark, and then select Move here or Copy here,

Move the file

  • When moving a file from your OneDrive to a Shared Library in a Group Site, you are maintaining only one document. The file will be removed from your OneDrive and stored only in the Group Site.
  • All members of a Group Site in SharePoint have full access to the document for editing permissions.
  • When you Move a file to a Shared Library, the Version history of the document is copied to the new destination.
  • After moving a file, if the file was shared, the original permissions and link will no longer work.
    • The file will need to be shared from the new storage location.
  • While moving a file, it will continue to appear in the original file location until the data transfer is completed.
    • After the file is successfully moved, it will automatically be deleted from the original file location.
    • The file will be accessible in the Recycle Bin. This will be either OneDrive or the Group Site in SharePoint, depending upon the original file location.
      • OneDrive Recycle Bin allows recovery of the file or folder for 30 days.
      • The Group Site in SharePoint Recycle Bin allows recovery for 90 days.
  • It is not recommended to move OneNote notebooks outside of the OneNote app.