Reminder: End of fiscal year 2019 deadlines

Please note the following dates:

Last date for all major purchases — April 19, 2019

  • Purchases for office furniture, equipment, materials or supplies that have longer lead times, should be placed in order to ensure timely delivery of order.
  • An online requisition must be done and approved by corresponding Budget Manager(s), with correct account number(s), and forwarded to the Purchasing Department.

Last date Purchase Orders will be issued — May 23, 2019

  • This will be the last day a purchase order will be used to order anything.
  • An on-line requisition must be completed prior to this date which includes approval by corresponding budget manager(s), with correct account number(s) and forwarded to LLCC Purchasing, by the above date.
  • That also means your budget transfer(s) should have already been submitted to LLCC Budgeting, should there be a need to do that.

Last date to order items on a Blanket Purchase Order — May 23, 2019

  • This includes Office Depot/Staples blankets.

Last date to process payments on a Blanket Purchase Order — June 13, 2019

  • All supporting documentation, invoices and blanket purchase order payment requests must be approved by corresponding Budget Manager(s) and submitted to LLCC Accounts Payable by 5 p.m. on the June 13.

Only emergency purchases will be allowed after the above dates, and as such must have the appropriate approvals.

  • Purchases will require written approval from your appropriate cabinet member prior to the purchase.
  • Due to audit cut off dates, unless such purchases are received on campus by June 30 the purchase will be charged to your FY 20 budget.

 Grant purchases — above dates apply to grants ending June 30, 2019

  • For those grants that do not end on June 30, 2019, please work closely with Sarah Goodman, Rachel Patarozzi and LLCC Purchasing to facilitate your purchases.