Document storage guidelines

Under the Local Records Act (50 ILCS 205), the college is required to follow specific guidelines for storing and legally disposing of all records/documents that are generated or received in the course of business, including electronic records. This act establishes how long records are to be retained and an approval process for the destruction of records.

To locate retention periods, please use the Document Storage – Illinois State Archive Record Requirement documents established for the college located on the LLCC Finance SharePoint site. Once your documents have reached their legally required retention age, we can request disposal of them. The request and destruction is completed by the Budget & Fiscal Services Team, specifically Rachel Patarozzi and Robert Schuerman. This process is done on an annual basis.

Documents can be stored in our document storage building for a period of time or just prior to our request for destruction. Please use the Guidelines for Document Storage located on the Property Control/Document Storage section of the LLCC Finance SharePoint site. These guidelines are crucial for accurate record archives and destruction requests and approval so we ask that you please not deviate from this process.

If you have any questions, please feel free to contact either Rachel Patarozzi (786-4646) or Robert Schuerman (786-2469).