As a reminder, cybersecurity training is open for all LLCC employees through Oct. 31. The training modules can be access on the SafeColleges website: https://llcc-il.safecolleges.com. All five modules should be completed by the end of October.
Per board policy “10.4 – Employees’ Role in Security,” cybersecurity is the responsibility of all users. It is strongly recommended that you complete the training.
October is National Cybersecurity Awareness Month and is co-led by the National Cyber Security Alliance (NCSA) and the Cybersecurity and Infrastructure Agency (CISA) of the U.S. Department of Homeland Security. LLCC is participating in the national campaign with weekly LincIn announcements and Cybersecurity online training for all college employees through SafeColleges.
Thank you, and please do not hesitate to contact the IT Helpdesk at 217-786-2555 or helpme@llcc.edu should you experience any technical difficulties accessing the training.
Work with your files from anywhere, on any smart device with Microsoft 365 applications.
Select what to do with a file
Access OneDrive via a web browser.
Right click on the name of the file to see active links to:
Share, Copy link, Manage access (who has shared permissions), Download, Delete, Move to, Copy to or Rename.
You can also select the file by placing a check mark in the (hidden) circle to the left of the file name.
Select the More Options (three dots) to the right for the active links.
Select a command to continue.
Create a folder
Select New > Folder.
Type a name for the folder.
Select Create.
Search for files
Looking for an older document? With OneDrive, you can search for a file or folder using keywords. The search function is a powerful tool that will search all folders, subfolders and files within OneDrive.
Type a word or phrase in the search box.
Select a file, or press Enter.
To Stop Sync on your computer
Select the OneDrive cloud icon in the Windows taskbar notification area.
Select Help & Settings > Settings
In Settings, select the Account tab.
Select Stop Sync at OneDrive.
You can now delete files from your local computer without removing them from OneDrive on the web.
Create long and unique passphrases for all accounts, and use multifactor authentication (MFA) wherever possible. MFA will fortify your online accounts by enabling the strongest authentication tools available, such as biometrics or a unique one-time code sent to your phone or mobile device. Do not recycle passwords by using the same one for multiple accounts.
Remember Me Not
When you log into any account on a shared computer, don’t check the box to “remember me” for that account. Checking “remember me” will make it easy for the next user to access your sensitive accounts. LLCC does not recommend saving your LLCC username and password into any applications or web accounts when prompted.
If you must make a purchase on a public computer, do not save your financial information in the account. The best-case scenario is to not use public computers to access sensitive information (such as banking) or to complete financial transactions (such as purchases).
Protect Your Devices
Lock your personal devices, and keep them secure when not in use. If you must temporarily step away from an LLCC computer, lock it. For a Windows PC. select the Windows key+L on the keyboard at the same time. On a Mac, select the Ctrl+Shift+Eject button to enter sleep mode. Both features will require you to enter your LLCC password to access the device.
Add passwords, passcodes or biometrics (fingerprint or face ID) when possible to your personal devices.
When using a public computer (at LLCC, this is any computer that is not in a private office), do NOT walk away without logging out of the computer. You should log out of all accounts that you have accessed, then close all browser tabs. Simply clicking “x” in your internet browser does not log you out of accounts. Sign out of the computer, or restart.
Think Before You Click
Remember what you learned about not accepting candy from strangers? Apply that to the online world as well. Do not click links in emails, text messages, chat boxes, etc. from people you do not know — and be suspicious of links sent from those you know as well. If you encounter suspicious messages or attachments on your LLCC email account, please use the Report function in Outlook.
Don’t Hesitate to Update
Having the latest security software, web browser and operating system on smart devices is one of the best defenses against online threats. When the computer or smart device says it’s time to update the software, don’t click postpone. Update! LLCC employs automatic updates to devices on campus. Do NOT power off your workstations when leaving for the evening or weekend; log out instead.
Protect Your Personal Information
Personal information is any information that can be used to identify you or your accounts. Examples include your name, address, phone number, usernames and passwords, pictures, birthday and social security number. Don’t post or share this information with others.
Get Savvy About WiFi Hotspots
Public wireless networks and hotspots are not secure, which means that anyone could potentially see what you are doing on your laptop or smartphone while you are connected to them. Limit what you do on public WiFi, and avoid logging in to key accounts like email and financial services. Consider using a virtual private network (VPN) or a personal/mobile hotspot if you need a more secure connection.
LLCC is committed to keeping you, your data, our network and our infrastructure safe from attacks and threats. October is Cybersecurity Awareness Month and as such, IT will be sharing tips to help you stay safe at work and home.
CyberSmart applies to all technology, ranging from personal computers to mobile devices, Internet browsers, apps and social media platforms, even smart devices in our homes. Awareness of how much personal information you share, sites that you visit and credibility/site security is vital to staying safe.
Cybersecurity
The preventative steps and techniques used to safeguard and protect the integrity of a network, programs and data from attack, damage and/or unauthorized access.
Own your role in helping LLCC stay safe! Stop. Think. Connect. Attacks can come from a telephone call, Messenger or Facebook apps, email and links on webpages. It’s important to question “phishy” connections.
Types of threats
Deceptive Phishing – A phisher sends bulk email with a message. Users are influenced to click on a link.
Malware-Based Phishing – Running malicious software on the user’s machine. You may activate this by opening an attachment or downloading a file.
Keyloggers and Screenloggers – Are varieties of malware that track input from the keyboard and send relevant information to the hacker via the Internet.
Session Hijacking – User’s activities are monitored clearly until they log into a target account like the bank account and establish their credentials.
Ransomeware – malicious software that takes over your data with locks and encryption. The attacker will demand a payment to release the data.
National Cybersecurity Awareness Month is co-led by the National Cyber Security Alliance (NCSA) and the Cybersecurity and Infrastructure Agency (CISA) of the U.S. Department of Homeland Security.
Cybersecurity training will be open for all LLCC employees from Oct. 1-31. An email will be sent to you with a link to access the training modules on the SafeColleges website: https://llcc-il.safecolleges.com.
Per board policy “10.4 – Employees’ Role in Security,” cybersecurity is the responsibility of all users. It is strongly recommended that you complete the training.
October is National Cybersecurity Awareness Month and is co-led by the National Cyber Security Alliance (NCSA) and the Cybersecurity and Infrastructure Agency (CISA) of the U.S. Department of Homeland Security. LLCC will participate in the national campaign with weekly LincIn announcements and Cybersecurity online training for all college employees through SafeColleges.
Thank you and please do not hesitate to contact the IT Helpdesk at 217-786-2555 or helpme@llcc.edu should you experience any technical difficulties accessing the training.
Did you know that you can access your files in OneDrive or a group site in SharePoint from Office 365 (OneDrive or SharePoint online applications), using mobile apps on your smart device, and from your LLCC computer? By enabling sync, a link to the cloud storage will be placed in the File Explorer of a PC or Finder on a Mac. Once the sync is completed, you will see the folder and file structure that mirrors the online version.
For detailed instructions on how to set up a sync for a Windows or a Mac device, view the Employee Portal > IT > Remote Access Knowledge Base, OneDrive folder to view the Set up the OneDrive sync app in Windows.pdf or Set up the OneDrive sync app on Mac.pdf documents.
When storing your files in OneDrive, you are essentially storing them in the cloud. This means that your files are available from any smart device. As such, you have the option of accessing via the web, mobile app or sync files to your local computer.
For detailed instructions on how to Upload and save files and folders to OneDrive.pdf, view the Employee Portal > IT > Remote Access Knowledge Base, OneDrive folder.
After successfully accessing your Email, In the upper left corner, select the waffle icon
Select OneDrive.
Your files and folders will appear within the My Files section of OneDrive.
You can store over 300 types of files on OneDrive.
With Microsoft Edge or Google Chrome, you can upload a folder and files within the folder at the same time.
Select Upload > Files or Upload > Folder.
Select the files or folder you want to upload.
Select Open or Upload.
With other browsers, you must create the folder first
Select New > Folder and name the folder.
Select the Folder to open it.
Select Upload > Files
Navigate to the file(s) you want to upload, select the file and select Open. (You can select more than one file by holding down the Ctrl button on the keyboard while selecting with the mouse.)
Use OneDrive on your desktop with File Explorer.
You should have completed a sync of your files to your local device.
With both OneDrive and SharePoint in Microsoft Office 365, your files are stored in the cloud. You can sync OneDrive and/or SharePoint files to your computer. For additional details, see the Set up the OneDrive sync app in Windows.pdf or Set up the OneDrive sync app on Mac.pdf documents on the Employee Portal > IT > Remote Knowledge Base Access > OneDrive folder.
OneDrive
OneDrive is where you will store the files that you create and maintain for Lincoln Land Community College. By storing your files in OneDrive, you can access or share your files and access the files that people share with you. OneDrive provides a consistent and intuitive experience across all your smart devices, web browsers, mobile apps, and the desktop of your Windows PC or Mac.
SharePoint
A group site in SharePoint provides the same functionality as OneDrive, however it is for a group of individuals, normally a department or specific committee or grouping. All members have equal permissions to all files and folders for creating, editing and sharing permissions. Group sites in SharePoint also integrate with a channel in Teams and groups in Outlook.
Should I save files to OneDrive or SharePoint?
If you’re working on a file by yourself and you are the sole person responsible for the content, save the file to OneDrive. Your OneDrive files are private unless you share them with others. You can share files and folders with individuals and/or a group site in SharePoint. When sharing with a group site in SharePoint, the files will appear under Shared (with us) in the navigation pane.
If you are working on documentation that others need access to, it is recommended that you save the file to your group site in SharePoint. You can save the file to OneDrive and then copy or move the file to the group site in SharePoint as needed. Note that if you copy the file, there will be two versions to update individually.
In OneDrive, the online application contains a search box, navigation pane and toolbar, in addition to your uploaded files and folders.
Search
You can search your entire OneDrive for files and folders by the file or folder name, keywords. tags or phrases from within a document. A list of matching items will appear.
Navigation pane
Files is your home base where you can find all of your files and folders.
Recent shows the files you worked on last.
Shared are the files others have shared with you and the files you’ve shared with others.
Discover shows files that are trending around you from people you work with.
Recycle bin shows your deleted files and folders.
Shared libraries show files in recently visited Teams and SharePoint sites.
Toolbar
Select New to create files or folders.
Select Upload to add files or folders to your OneDrive storage.
Select Sort to change how you’d like to view your files.
Select View (to the right of Sort) to change the view.
Select Information (circle with an i) to see details of the file or folder. This will show if the file or folder is shared, how it is shared and permissions. Manage Access to change sharing permissions.
Note: When you select a file or folder, the toolbar will change, letting you choose what you’d like to do with the file or folder: Open, Share, Copy link, Download, Delete, Move to or Copy to.
