Deadline Reminders

 Friday, April 25 is the last date for all major purchases

Major purchases for equipment, material, or supplies should be placed.

An on-line requisition must be done, approved by corresponding Budget Manager(s), with correct account number(s), and forwarded to the Purchasing Department.

L.E.A.G.U.E. Campaign also ends Friday, April 25!

Thanks to all our generous faculty and staff for their donations of more than $51,000 to the 2014 LEAGUE campaign…and for all you do every day on behalf of our students.  There’s still time to join the LEAGUE and help us reach our goal of $52,000!

If you still wish to give, stop by the Foundation, level one Menard Hall, or give us a call at 6-2785.  As an incentive, you may be eligible for $150 cash gift, donated by the President and Cabinet, by selecting payroll deduction.  How easy is that?

REMINDER: End of Fiscal Year 2014 Deadlines

As we are rapidly approaching the end of another fiscal year, I wanted to send out a reminder to help facilitate your end of year spending.  Please note the following dates:

Last date for all major purchases —————————————-April 25, 2014

Last date Purchase Orders will be issued——————————–May 29, 2014

Last date to order items on a Blanket Purchase Order——————————–May 29, 2014

Last date to process payments on a Blanket Purchase Order——June 12, 2014

Grant purchases————  above dates apply to grants ending June 30, 2014

This attached memo that can be printed for your reference outlines the details about specific items due on the above dates.

VALIC Representative on Campus April 22

In light of recent SURS changes, the Finance Department thought it was a good time to have our VALIC representatives back on campus. This is a great opportunity to review your current allocations or start a new 403(b) or 457 plan.  Remember, any deductions to one of these plans are deducted pre-tax.   We will have two representatives here on April 22.  Luke Perkins will be holding his meetings in the VP conference room from 11:30 – 4:00 and Fred McEwen will be holding his meetings in the HR conference room from 10:00 – 4:00.  Do to the anticipated volume, I would highly encourage everyone to schedule an appointment.  Walk-ins will be accommodated as quickly as possible.  You can contact the individuals at the numbers below.

Luke Perkins 312-909-2670        Fred McEwen 312-292-0218


The deadline to submit your deposits to the Finance Department is Friday, March 28th at noon. As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis. If you have questions, please contact Elyse Calhoun at ext 62204 or Robin Ackman at ext 62762. Thank you!


The deadline this month to submit deposits to the Finance Department is today, February 27 at noon. As a reminder, transactions should not be held pending deposit. It is necessary to submit those funds and deposit slips to the Finance Department on a daily basis if required. If you have questions, please contact Elyse Calhoun at ext 62204 or Robin Ackman at ext 62762. Thank you.

Notice from Finance Department

A reminder that the cut-off date to turn in expenditures to the Finance Department for payment is this Friday, Dec, 13, 2013.  This will be the last check mailing until Jan. 17, 2014 (for which expenditures are due Jan. 13).

Notice from the Finance Department

When bringing deposits to the Finance Department, please either give them to Elyse Calhoun or Robin Ackman. If neither Elyse nor Robin is available, please hand the deposit to another Finance Department employee and it will be locked up for safe keeping. Please do not leave deposits at unattended desks or offices within the Finance Department.

Thank you – Student Accounts, Finance Department

Important notices about Oct. 15 payroll direct deposits and check cashing

IMPORTANT PAYROLL NOTICE: Monday, Oct. 14 is a federal holiday and is not a banking business day. Therefore, the payroll direct deposits for the Oct. 15 pay period will be credited on Tuesday, Oct. 15. Please contact Cheryl Sneed if you have any questions.

After a review of cash handling procedures, the Finance Department has determined that the Registration Services area will discontinue the practice of cashing checks for students and employees. This is effective immediately. An ATM is provided on the lower level of Menard Hall near Subway.