Notice: Fleet van usage cleaning station available

There is a cleaning station for fleet vans now available at the receiving dock! If your rented college fleet van needs to be vacuumed or needs Clorox wipes to clean a spill, please feel free to use our new cleaning station located at the receiving dock. Keys to access this station are included on your van rental key ring, and there is a drop cord available to reach the new power outlet installed on the side of the deck. Please return all components back into the station and lock it back up when finished. Thank You!

Deposits due in Finance Dept. Sept. 29

The deadline to submit deposits to the Finance Department is Monday, Sept. 29 before noon. As a reminder, if you have taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis.

If you have questions, please contact Elyse Calhoun at ext 62204 or Robin Ackman at ext 62762. Thank you!

Travel forms

Travel forms are being redesigned. Watch the LincIn for an announcement about the new forms.  If you have questions, please contact Jill Whitney at ext. 62256.

NEW FLEET VAN USAGE PROCEDURES

Vans will be checked after each use for cleanliness.

  • If trash/discarded items are left in the van or any other cleanup is required by property control staff, a $25.00 fee will be assessed and charged to your department.
  • If a professional cleaning is deemed necessary, a $150.00 fee will be assessed and charged to your department.
  • Return all keys, clipboards, gas cards and receipts, and vehicle trip ticket immediately after each trip.

Thank you for your cooperation!

Important notices from the Finance Dept.

DEPOSITS: The deadline to submit your deposits to the Finance Department is Thursday, Aug. 28 before noon. As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis.  If you have questions, please contact Elyse Calhoun at ext. 62204 or Robin Ackman at ext. 62762.

ACCOUNTS PAYABLE: Travel forms are now only available on the Portal page, under Finance Dept., Accounts Payable. You will have to print a white copy as the pre-travel form before traveling and also a yellow copy, as the post travel form after traveling. Yellow paper is available from the mailroom. Employee travel guidelines are also available on the Accounts Payable portal page. Please contact Jill Whitney in Accounts Payable ext. 62256 if you have any questions.

Accounts Payable checks can be Direct Deposited

Did you know that direct deposit is available for Accounts Payable checks? You can have any reimbursement that you would normally get from Accounts Payable (post-travel reimbursements, mileage, etc.) directly deposited into your bank account. Forms are available in Accounts Payable located in the Finance Department, or on the Finance Department portal page under Accounts Payable. If you have any questions, you may contact Jill Whitney at Jill.Whitney@llcc.edu or X62256.

NOTICE REGARDING DEPOSITS

The deadline to submit your deposits to the Finance Department is Wednesday, July 30 before noon. As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis.

If you have questions, please contact Elyse Calhoun at ext 6-2204 or Robin Ackman at ext 6-2762. Thank you!

Paperwork due TODAY for last check run of FY ’14

Paperwork must be turned into Accounts Payable  TODAY, Monday, July 21, for the last check run for FY ’14, which will be  July 24.  Any invoice received after today will be charged to your FY ’15 budget. It is important that FY ’14 expenditures be processed in the correct fiscal year.

The complete list of Accounts Payable cut-off and check dates for FY15 is available on the LLCC portal under Finance Department, Accounts Payable & Receivable. If you have questions, please call Jill Whitney at 6-2256 or email to jill.whitney@llcc.edu.

Notice from Finance Department (GL Account Security)

As our first step toward updated Accounts Payable processes, the Finance Department will be implementing Colleague GL Account Security July 1st.  GL Account Security will allow users to access only those GL account numbers that are assigned to their departments.  This process was developed to enhance internal controls over the account structure.

What does this mean for you?   All GL screens (i.e. ACBL) are tied to this GL Account Security structure, so you will now notice changes when you access accounts.  You’ll need to notify Megan McCann if you find you no longer have access to one of your accounts.

We greatly appreciate your patience during this initial implementation!

NOTICE REGARDING DEPOSITS

The deadline to submit your deposits to the Finance Department is Thursday, June 26 before noonSince we are quickly approaching the end of the fiscal year, it is imperative that deposits are received by the deadline to allow time for processing.  As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis.

If you have questions, please contact Elyse Calhoun at ext 62204 or Robin Ackman at ext 62762.  Thank you!