Important year-end message from Payroll

As the end of 2014 approaches and 2015 begins, it is time to ask yourself three questions:  1) Are you signed up to receive your W-2 electronically? 2) Have you moved during 2014? and 3) When was the last time you updated your W-4 tax forms? Read important information from Payroll regarding these questions: Year-End Payroll Message

VALIC representative to be on campus Monday

Terri Bailey from VALIC will be on campus Monday, Oct. 27 from 9 a.m.-2 p.m. in the VP conference room in Menard Hall. Appointments are not necessary; however, if you would like to schedule an appointment, call Terri at 217-306-2455.

Notice: Fleet van usage cleaning station available

There is a cleaning station for fleet vans now available at the receiving dock! If your rented college fleet van needs to be vacuumed or needs Clorox wipes to clean a spill, please feel free to use our new cleaning station located at the receiving dock. Keys to access this station are included on your van rental key ring, and there is a drop cord available to reach the new power outlet installed on the side of the deck. Please return all components back into the station and lock it back up when finished. Thank You!

Deposits due in Finance Dept. Sept. 29

The deadline to submit deposits to the Finance Department is Monday, Sept. 29 before noon. As a reminder, if you have taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis.

If you have questions, please contact Elyse Calhoun at ext 62204 or Robin Ackman at ext 62762. Thank you!

Travel forms

Travel forms are being redesigned. Watch the LincIn for an announcement about the new forms.  If you have questions, please contact Jill Whitney at ext. 62256.

NEW FLEET VAN USAGE PROCEDURES

Vans will be checked after each use for cleanliness.

  • If trash/discarded items are left in the van or any other cleanup is required by property control staff, a $25.00 fee will be assessed and charged to your department.
  • If a professional cleaning is deemed necessary, a $150.00 fee will be assessed and charged to your department.
  • Return all keys, clipboards, gas cards and receipts, and vehicle trip ticket immediately after each trip.

Thank you for your cooperation!

Important notices from the Finance Dept.

DEPOSITS: The deadline to submit your deposits to the Finance Department is Thursday, Aug. 28 before noon. As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis.  If you have questions, please contact Elyse Calhoun at ext. 62204 or Robin Ackman at ext. 62762.

ACCOUNTS PAYABLE: Travel forms are now only available on the Portal page, under Finance Dept., Accounts Payable. You will have to print a white copy as the pre-travel form before traveling and also a yellow copy, as the post travel form after traveling. Yellow paper is available from the mailroom. Employee travel guidelines are also available on the Accounts Payable portal page. Please contact Jill Whitney in Accounts Payable ext. 62256 if you have any questions.