LLCC Student Accounts in the finance department would like to remind our fellow co-workers that if a student has questions regarding their account to please transfer the student to 217-786-2480 (rather than an individual’s number) or provide the phone number for students to contact us. If Student Accounts is unable to answer the call when it comes in, there is a voicemail set up and we will return the call shortly. Students may also email us at student.finance@llcc.edu. Thank you!

If your LLCC office furniture is outdated and you would like to upgrade, LLCC Finance has nice furniture available in surplus. If you are interested in any of these pieces, contact Robert Schuerman in the finance department and he will guide you on how to obtain them. Measurements for these items are available upon request.

Following LLCC Board of Trustees approval of the FY21 tentative budget at the July Board meeting, FY21 planning and budgeting recap documents have been posted to the LLCC Finance Department’s SharePoint site. Take time to familiarize yourself with the documents, which are sorted by requester’s name. Please watch for emails over the next few weeks if you have requests funding from tech fee, small projects and/or FFE. We will be reaching out to individuals to begin the purchasing process and will provide purchasing directions and necessary account numbers.

At this time, Perkins Grant funding is pending receipt of a fully executed grant agreement. Once funding is secured, individuals will receive emails with purchasing instructions and account numbers.

The 2021 tentative budget is now available in Colleague for viewing. Requisitions for purchases and blankets can now be entered. The tentative budget will be placed on public display at the July board meeting. A balanced budget will be presented as required by the LLCC Board of Trustees.

Some things to know about this year’s budget:

• FY21 budget includes board approved increases in salary and benefit allocations. HR will send notification to staff regarding current approved salary increases.
• The State of Illinois approved a budget for FY 2021 which includes an appropriation to community colleges.
• The final documents from the FY21 Planning & Budgeting Process, including approved Tech Fee & Perkins appropriations will be available at a later date. We will send a separate notice when they are posted.
• Additional adjustments may be necessary between now and the adoption of the final budget at the September board meeting.
• Budget transfers will not be processed until the final budget is approved by the board, and those adjustments are made in Colleague. HOWEVER, if you do not have the necessary funds in your lines to process a payment or PO, a budget transfer MUST still be prepared and submitted to the budget office. Once the transfer is received and reviewed, we will override the account and will process the transfer once the final budget is online.

It is imperative that departments review their budgets during the year as you make purchases to ensure you are operating within your budget. Directions on running Colleague general ledger reports (ACBL, GLBR, and GLBS) are located on the LLCC Finance Department SharePoint page. Please familiarize yourself with these reports as they will help tremendously in managing your budget appropriately. If you have any questions or problems, please feel free to contact LLCC Finance.

LLCC Finance reminds employees that they can bid on items being stored in surplus. These items may include desks, tables, chairs, file cabinets, rolling carts, couches and much more. There are always new items coming and going, so check the website often. Please note: employees are not allowed to bid on items during work hours. To view what is currently being auctioned, go to https://www.govdeals.com/LLCC.