2020 tentative budget available in Colleague

The 2020 tentative budget is now available in Colleague for viewing. Requisitions for purchases and blankets can now be entered. The tentative budget will be placed on public display at the July board meeting. A balanced budget will be presented as required by the LLCC Board of Directors.

Some things to know about this year’s budget:

  • FY20 budget includes board-approved increases in salary and benefit allocations. HR will send notification to staff regarding current approved salary increases.
  • The State of Illinois approved a budget for FY 2020 which includes an appropriation to community colleges.
  • The final documents from the FY20 planning and budgeting process, including approved tech fee and Perkins appropriations will be available at a later date. We will send a separate notice when they are posted.
  • Additional adjustments may be necessary between now and the adoption of the final budget at the September board meeting.
  • Budget transfers will not be processed until the final budget is approved by the board and those adjustments are made in Colleague. HOWEVER, if you do not have the necessary funds in your lines to process a payment or PO, a budget transfer MUST still be prepared and submitted to the budget office. Once the transfer is received and reviewed, we will override the account and will process the transfer once the final budget is online.

It is imperative that departments review their budgets during the year as you make purchases to ensure you are operating within your budget. Directions on running Colleague general ledger reports (ACBL, GLBR and GLBS) are located on the LLCC Finance Department’s SharePoint page. Please familiarize yourself with these reports as they will help tremendously in managing your budget appropriately. If you have any questions or problems, please feel free to contact the LLCC Finance Department.

End-of-month deposits due today before noon

The deadline to submit your deposits to LLCC Finance is today, June 26, before noon. Please hand the deposit to Nichole Coffey or Robin Ackman as monies should not be left unattended.

As a reminder, if you have taken in funds, it is necessary to submit them and corresponding deposit slips to the finance department on a daily basis.

If you have questions, please contact LLCC Student Accounts at 786-2480.  Thank you!

Notice regarding end-of-month deposits

The deadline to submit your deposits to LLCC Finance is Wednesday, June 26 before noon. Please hand the deposit to Nichole Coffey or Robin Ackman as monies should not be left unattended.

As a reminder, if you have taken in funds, it is necessary to submit them and corresponding deposit slips to the finance department on a daily basis.

If you have questions, please contact LLCC Student Accounts at 786-2480.  Thank you!

Surplus auction June 8

LLCC will be hosting a surplus auction Saturday, June 8 starting at 10 a.m. To see the items for sale, go to leachauctions.com. Items include tables, chairs, filing cabinets, vehicles, welders, etc. The auction will be located back by the storage buildings.

End-of-month deposits due today before noon

The deadline to submit your deposits to LLCC Finance is today, May 29, before noon. Please hand the deposit to Robin Ackman or other LLCC Finance Department staff as monies should not be left unattended.

As a reminder, if you have taken in funds, it is necessary to submit them and corresponding deposit slips to the finance department on a daily basis.

If you have questions, please contact LLCC Student Accounts at 786-2480.  Thank you!

Reminder: End of fiscal year 2019 deadlines

Please note the following dates:

Last date for all major purchases — April 19, 2019

  • Purchases for office furniture, equipment, materials or supplies that have longer lead times, should be placed in order to ensure timely delivery of order.
  • An online requisition must be done and approved by corresponding budget manager(s), with correct account number(s), and forwarded to LLCC Purchasing.

Last date Purchase Orders will be issued — May 23, 2019

  • This will be the last day a purchase order will be used to order anything.
  • An online requisition must be completed prior to this date which includes approval by corresponding budget manager(s), with correct account number(s) and forwarded to LLCC Purchasing, by the above date.
  • That also means your budget transfer(s) should have already been submitted to LLCC Budgeting, should there be a need to do that.

Last date to order items on a Blanket Purchase Order — May 23, 2019

  • This includes Office Depot/Staples blankets.

Last date to process payments on a Blanket Purchase Order — June 13, 2019

  • All supporting documentation, invoices and blanket purchase order payment requests must be approved by corresponding budget manager(s) and submitted to LLCC Accounts Payable by 5 p.m. on June 13.

Only emergency purchases will be allowed after the above dates, and as such must have the appropriate approvals.

  • Purchases will require written approval from your appropriate cabinet member prior to the purchase.
  • Due to audit cut off dates, unless such purchases are received on campus by June 30 the purchase will be charged to your FY 20 budget.

 Grant purchases — above dates apply to grants ending June 30, 2019

  • For those grants that do not end on June 30, 2019, please work closely with Sarah Goodman, Rachel Patarozzi and LLCC Purchasing to facilitate your purchases.

Accounts Payable going to a weekly schedule for FY20

Beginning in July 2019, LLCC Accounts Payable checks will be done on a weekly basis. Checks will be printed and mailed/deposited on Friday of each week. During the summer schedule and holidays, the check date will be Thursday or the last day of the week. All payment requests received by Friday will be paid on the following Friday. The payment dates are located on the Employee Portal/Finance Department/Accounts Payable.

If you have any questions please contact victoria.bradley@llcc.edu.

Summer 2019 tuition waiver information

To all full-time employees who plan on using the employee tuition waiver for themselves or their qualified dependents for summer 2019 LLCC classes:

The tuition due date has been scheduled for Wednesday, May 15. Please have your completed employee waiver form to LLCC Human Resources no later than May 15  to ensure classes will not be dropped.

If you anticipate registering on or after Wednesday, May 15, please submit your completed employee waiver form to HR either before or the day of your registration to prevent being dropped from course(s).

If you have any questions, please contact LLCC Student Accounts at 786-2480 or student.finances@llcc.edu. Thank you.

Transition to electronic time sheets

Exciting payroll changes are coming to LLCC! Effective May 16, 2019, we will transition from paper time sheets to electronic time sheets using Etrieve.

To incorporate the end of the Spring semester, student workers and Federal Work Study students can fill out paper time sheets to include dates worked through Friday, May 17. The last day paper time sheets will be accepted is Friday, May 17. All future dates worked should be submitted by the student using the Etrieve electronic time sheet.

All other individuals who submit time sheets will begin using the new Etrieve forms on May 16.

The Etrieve software can be accessed from the My LLCC webpage (select “Etrieve for Employees” link under the Faculty/Staff Resources menu) or by using the desktop shortcut. More information, including instructional videos and written directions, can be found on the Payroll Department’s SharePoint page.

Time sheet changes

Exciting payroll changes are coming to LLCC! Effective May 16, 2019, all time sheets will be submitted using a new electronic format. LLCC employees who normally submit paper time sheets will begin using Etrieve software to submit their time sheets electronically. More information, including instructional videos and written directions, will be coming soon.