Important reminder from the finance department

In order to ensure prompt and accurate payment to our vendors, please be aware of the appropriate steps to follow before making your next purchase or placing your next order:

  • Before placing an order, requesting service or making a purchase, make sure the person/business is set up in Colleague. The LLCC Finance Department is responsible for vendor setup and maintenance. To get a new vendor set up in Colleague, contact the purchasing office. There are two required documents that are needed before a vendor can be set up and paid.
  • Additionally, before a purchase is made or an order is placed, a purchase order should be created. Please contact the purchasing office if you have questions regarding requisition set up.

End of the month deposits due Sept. 28 before noon

The deadline to submit your deposits to the LLCC Finance Department is today, Thursday, Sept. 28 before noon. As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the LLCC Finance Department on a daily basis.

Please hand the deposit to Elyse Calhoun, Libby Elder or Robin Ackman as monies should not be left unattended.

If you have questions, please contact LLCC Student Accounts at 217-786-2480.  Thank you!

 

Staples Business Advantage option for office supply orders

Office Max users will now have Staples Business Advantage as an option to order office supplies. The ordering method will work similarly to the current Office Max process. All current Office Max users will automatically be set up with a Staples ID, which will be emailed to you, and each user will need to create a requisition for a blanket purchase order. Please contact the purchasing team at 786-2260 or 786-2261 for additional information.

End-of-month deposits due Aug. 30 at noon

The deadline to submit your deposits to the LLCC Finance Department is today, Aug. 30, at noon. As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to tthe LLCC Finance Department on a daily basis.

Please hand the deposit to Elyse Calhoun, Libby Elder or Robin Ackman as monies should not be left unattended. 

If you have questions, please contact LLCC Student Accounts at 786.2480. Thank you!

 

Notice regarding end-of-month deposits

The deadline to submit your deposits to the LLCC Finance Department is Wednesday, Aug. 30 at noon! As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to tthe LLCC Finance Department on a daily basis.

Please hand the deposit to Elyse Calhoun, Libby Elder or Robin Ackman as monies should not be left unattended. 

If you have questions, please contact LLCC Student Accounts at 786.2480. Thank you!

End-of-month deposits due July 27

The deadline to submit your deposits to the Finance Department is today, July 27 at noon. As a reminder, if you’ve taken in funds, it is necessary to submit them and corresponding deposit slips to the Finance Department on a daily basis.

Please hand the deposit to Elyse Calhoun, Libby Elder or Robin Ackman as monies should not be left unattended.

If you have questions, please contact Student Accounts at 786.2480.  Thank you!

 

2018 tentative budget

The 2018 tentative budget is now available in Colleague and will be available at the July LLCC Board of Trustees meeting. A balanced budget was presented as required by the board.

Some things to know about this year’s budget:

  • FY18 budget includes board approved increases in salary and benefits. HR is sending notifications to staff regarding current approved salary increases.
  • The State of Illinois approved a budget for FY 2018, which includes an appropriation to community colleges and provides community colleges with 90 percent of the funding level that was received for FY 2015.
  • Approved Budget Maintenance and Planning Strategies with funding are included in the budget and available in Colleague.
  • Approved FFE, Perkins and Tech Fee appropriations will be sent out or posted when available.
  • Additional adjustments may be necessary between now and the adoption of the final budget at the September board meeting.
  • Budget transfers will not be processed until the final budget is approved by the board and those adjustments are made in Colleague. However, if you do not have the necessary funds in your lines to process a payment or PO, a budget transfer must still be prepared and submitted to the Budget Office. Once the transfer is received and reviewed, we will override the account and will process the transfer once the final budget is online.
  • While we should always be budget conscious and only purchase what is necessary for our departments to operate, effective immediately it will no longer be required to obtain cabinet member approval in advance of making a purchase of goods or services. Please make sure you are familiar with the Budget Expenditure Approval Limits that we are returning to.
  • Should there be a delay in approving a FY 2019 budget or if there were to be any mid-year reductions from the state in the FY 2018 budget, it may be necessary to revisit cabinet member pre-approvals in the future.

It is important that departments review their budgets during the year as purchases are made so that they can ensure they are still operating within budget. Directions on running Colleague general ledger reports (ACBL, GLBR and GLBS) are located in the “Useful Information” section on the budget office portal page. Please familiarize yourself with these reports as they will help tremendously in budget management. If you have any questions or problems, please feel free to contact the Finance Department.

July 15 payroll changes

July 15 payroll checks will be different from the June 30 checks for several reasons.  These changes include the FY18 raises, the new state income withholding tax rate of 4.95 percent (previous rate was 3.75 percent), and any elected changes to health insurance.  If you have any questions about your pay, please contact Viki Law at 6.4931 or Dorothy Marshall at 6.2252.

New LLCC mileage reimbursement rate

According to the new travel procedures, the LLCC mileage reimbursement rate for personal vehicles will be adjusted every 6 months.  The new rate will be .13 cents per mile for the period July-December 2017.  This rate will be used for personal vehicle reimbursement when a college vehicle was available.