Retirement celebration for Jeff Lopian

balloon_retirementOn Wednesday, June 25, 2014 from 1-3 p.m., the Facilities Services Department is hosting a retirement celebration for Jeff Lopian in the Facilities Services metal building. Please feel free to join them for refreshments and to thank Jeff for 27 years of service.

Notice of water system maintenance in Menard Hall

Facilities Services is planning on performing some necessary repairs on the Menard Hall water system on Friday, June 27. This will result in no domestic water being available in Menard Hall beginning at 8:30 p.m. Thursday, 6/26/14 and running through Friday evening, 6/27/14.

Facilities seeking student workers for summer

Facilities has student worker openings available this summer in grounds maintenance and custodial operations. If you know a student that would be interested in one of these positions, please have them contact Steve Handy at 6-2264, for grounds or Eli Miller at for custodial.

Construction Update

I’d like to bring you up to date on a project that we will start shortly.  It is a project to tuck point and repair the masonry on Sangamon Hall, Menard Hall and Cass Gymnasium.  It is funded by Capital Renewal Funds and is being monitored by the Capital Development Board.  At the moment, we don’t have a defined schedule but we should start within the next 30 days.  When the schedule is developed, I will be sharing it with all of you.

This project will be loud, at times, and there will be times when certain entrances may be temporarily blocked.  As always, we will try to keep you posted about the schedule, the work and the impact that it may have on all of us.  I will know more in the upcoming days, after the bid has been awarded and I’ve had a chance to sit down with the contractor.

As usual, please feel free to contact me at 786-9605.

Thank you.

Hugh Garvey, Asst. VP Construction

Note from Facilities Services regarding moves

Office and classroom moves can be very disruptive to all. In an effort to make office and classroom moves as efficient as possible and to minimize the inconvenience of moving for affected staff and students, Facilities Services is requesting to be involved in the planning of any classroom, office, furniture and equipment move on campus. Even a simple office space trade among staff can potentially result in a considerable amount of planning, work and expense. Please contact the Facilities Services Office, 6-2304, at least two weeks before any planned moves so that we can have sufficient time to plan and can accommodate your needs while maintaining all other campus grounds and facilities.

Green Celebration tomorrow!

Please join us for a Green Celebration in the Workforce Careers Center Wed., April 23, 4-4:45 p.m.

Displays will feature solar and biodiesel trainers, bio-fueled go-cart, campus prairie, LLCC Environmental Club and Sustainability Team, along with “solar-powered snacks.”

At 4:30 p.m., LLCC Board Chair Justin Reichert will announce new green initiatives of the college and unveil the LEED plaque for the Workforce Careers Center.

Submit Room Reservations using VEMS

Facilities Services Department requests that staff and faculty use VEMS to browse and submit all room requests for space on main campus for classrooms, meetings, and events. (Please note: This excludes roll-over classes and academic scheduling inquires.)

What is VEMS ? EMS – Event Management System Software – is the scheduling software owned (and recently updated) by LLCC to manage buildings, classrooms and event space throughout LLCC.   VEMS is “virtual” EMS, a quick online link that easily allows all staff to view room and date availability.

Why VEMS ?  VEMS makes planning your use of space on main campus easier by allowing YOU to browse or search space through the Event Schedule online.  You will have access to the information when you need it, as you are planning.  Go one step further and log-in to VEMS with your User Name/Password (most staff already have these – if not, please request it from the Reservations Technician) and you can book, ‘pending review’, your event with a few clicks online.  Using VEMS makes it easier to request space, reserve equipment, and confirm your event details with Facilities Services.

VEMS Access ? Use this link to access the newly updated VEMS:  Virtual EMS

Need more information ?  If you have not used the VEMS software before and would like to do so, you can view FAQ’s by clicking here and then open the file.  Click these Instructional videos links to Browse for Space, Create a Login ID, Reserve a Room and Edit/Cancel a Reservation.

Questions or need to request a User Name and Password?  Please contact the Facilities Reservation Technician, Julie McKinney.

VEMS and EMS Campus Updates – New Access Links

VEMS Users – Please save and use this new link to access the updated VEMS:  Virtual EMS

EMS Campus Users – EMS Campus is now called EMS Campus Planning Interface and can be accessed by the following link: EMS Campus Planning Interface . Please save and use this updated link.  This software is used to view a classroom schedule via the Academic Book.

All VEMS and EMS Campus Planning Interface information and materials are available via the Faculty & Staff Specialized ITS Training portal page or click here and open the file.

Prairie Burns on Springfield Campus complete

burn smallAs you may have noticed, we took advantage of a calm and sunny day on Saturday, April 5 to conduct the controlled burns to our prairies. Fire is a natural part of the ecology of native prairies and is a vital tool to the establishment and maintenance of these areas. Although at first glance the blackened ground looks barren, it absorbs sunlight, warming the soil to promote germination of the native plants. The burning also serves to discourage non-native plants and woody species that compete with the more desirable natives. It also releases and recycles nutrients that are vital to new plant growth.

The controlled burns are a coordinated effort of LLCC’s Facilities Services department, biology classes and the LLCC Environmental Club. The burns have been approved by the Illinois Environmental Protection Agency.

Planned power outage on campus Wed., Nov. 27

On Wednesday, Nov. 27, the first day of Thanksgiving recess, we will be working with CWLP to replace the 40-year-old, and failing, aluminum electrical feed to our main switchgear room with a copper line. This will result in a power outage of approximately eight hours.  The buildings that will be without power are Sangamon, Menard and Cass.  We have been working with the ITS Department to ensure that we maintain phone and data service.

We apologize for the inconvenience, but this is a necessary step toward improving our electrical efficiency and maintaining and meeting the standards that exist elsewhere on campus.

Thank youHugh Garvey, assistant vice president, construction