Health insurance reps on campus Thursday, May 4

Representatives from Allied Benefit Systems will be on campus Thursday, May 4 from 1-3 p.m. in the Human Resources conference room. Representatives will be available on a first-come, first-serve basis to answer questions about health insurance plans, health savings accounts, claims and open enrollment.  Please stop by!

Posted in HR |

Health/dental insurance open enrollment through June 8

The annual open enrollment process for health and dental insurance runs through Thursday, June 8.  Please thoroughly review this memo (Health Insurance Memo -FY2018) that provides an overview of information about the health and dental insurance coverage for the plan year beginning July 1, 2017, including premium information.

 You must go online (click to open online enrollment instructions) to complete the enrollment process if you are:

  • declining health insurance coverage;
  • changing plans;
  • adding/dropping dependents; and/or
  • contributing to a medical and/or dependent care flexible spending account.


If you are currently enrolled in the Open Access Plan or High Deductible Plan and wish to make no changes to that enrollment for the new plan year and do not want to enroll in a medical and/or dependent care flexible spending account, there is nothing you need to do.

For the plan year beginning July 1, 2017, there are no changes to benefit levels or plan design for the Open Access Plan, High Deductible Plan, Vision Benefit and Dental Plan.  For a complete schedule of benefits for each plan and importance notices about your health insurance coverage, please click on the links below:

Open Access Plan Schedule of Benefits

High Deductible Plan Schedule of Benefits

Vision Plan Schedule of Benefits

Cigna Dental Schedule of Benefits



Important Notices About Your Insurance Coverage

Important Contact Information

For those employees who are enrolled in the High Deductible Plan, the College will contribute $3,092 for plan year 2018.  The contribution will be made in two installments of $1,546:  July 15, 2017 and January 15, 2018.  The maximum annual contribution into a health savings account for calendar year 2017 is set at $3,400 for those opting for employee only coverage in the High Deductible Plan.  This includes both employer and employee contributions.  In order to make tax-free deposits into a Health Savings Account, you must meet the following IRS eligibility requirements:

  • must be enrolled in a qualified high deductible plan;
  • must have no other health insurance coverage;
  • must not be enrolled in Medicare;
  • must not be claimed as a dependent on another person’s tax return.

For more information about health savings accounts, please review the following:


IRS Publication 969

IRS Qualified Medical Dental Expenses

Those interested in the High Deductible Plan with a Health Savings Account should schedule a meeting with Nicole Ralph in HR to review information.

New Health Savings Account Enrollees

Health Savings Accounts will be set up with Health Equity.  We will be in contact with you to set up a meeting to go through the enrollment process and answer questions.

Current Health Savings Account Holders

Please complete the HSA Authorization Form and return to the Human Resources Office no later than June 15, 2017.


In compliance with the Affordable Care Act, LLCC has provided a Summary of Benefits and Coverage (SBC) for each plan offered.  This document, in a standardized format, summarizes important information about each health coverage option to help you compare across options.  This document is meant to help you compare plans.  You may contact the Human Resources Office for a paper copy.  Please refer to the Schedule of Benefits above for more specific plan information.

Open Access Plan SBC

High Deductible Plan SBC

Please contact the Human Resources Office for questions and/or assistance.

Posted in HR |

New Certificate of Absence Form Available Today

Effective today, the new Certificate of Absence (CoA) form is available on Etrieve.  There are three ways to access Etrieve:

  •  The Etrieve icon will be available on your desktop. Clicking on the icon will take you directly to your Etrieve home page.  If you don’t see this icon appear on your desktop by the end of the day, please contact the Help Desk for assistance.
  • From the LLCC website, you can access a link to Etrieve from the My LLCC section.
  • You can go directly to Etrieve by going to

The old Certificate of Absence form is no longer available for use.  If you have questions about completing a CoA, please contact HR at 6-2752.

Posted in HR |

Summer 2017 work schedule

The summer work schedule officially begins Monday, May 15 (Sunday, May 14 for staff whose regular work schedules include Sundays). The college will be closed Fridays beginning May 19 and ending on Aug. 4. For more information about the summer work schedule and appropriate summer work attire, read: Summer 2017.

Posted in HR |

Insurance information meeting today and April 27

These meetings are an opportunity to learn about the College’s High Deductible Plan and Health Savings Accounts. They also provide an opportunity for employees to ask any questions they may have about health insurance here at LLCC.

Monday, April 17 – 2 p.m., Menard 2207

Thursday, April 27 – 10 a.m., Menard 2209

If you have any questions, please contact Human Resources at 62752.

Posted in HR |

Insurance information meetings scheduled in April

Throughout the month of April, information meetings are being held for those employees who would like to learn more about the College’s High Deductible Plan and Health Savings Accounts.  These meetings are also an opportunity for employees to ask any questions they may have about health insurance here at LLCC.  The first meeting is scheduled for tomorrow, April 7 at 9 a.m. in Menard 2207.  If you are unable to attend tomorrow’s meeting, please plan to attend one of the following:

Wednesday, April 12 – 3 p.m., Menard 2207

Monday, April 17 – 2 p.m., Menard 2207

Thursday, April 27 – 10 a.m., Menard 2209

If you have any questions, please contact Human Resources at 62752.

Posted in HR |

Title IX “responsible employee” workshop today, 1-2 p.m.

Am I considered a “Responsible Employee” under Title IX? The answer is probably “yes”
Facilitators: Leslie Johnson, assistant vice president, student success and Nicole Ralph, director, employment and benefits

Did you know that most faculty and staff are considered “responsible employees” under Title IX? Attend this session to learn more about who is considered a responsible employee under Title IX, and what their obligations are. This session will discuss what to do and what not to do when a student informs you of an alleged incident of sexual violence. Resources and best practices will also be shared.

Click here to register for the session below

Thursday, April 6, 1-2 p.m., SGMN 0119