For employees who do not use direct deposit, March 31 payroll checks will be available for pick up by the employee in the LLCC Human Resources office from 8:30-10:30 a.m. on March 31. Otherwise, checks will be mailed. Please share this information with your adjunct, part-time, contractual and student employees.
On March 18, 2020, the Families First Coronavirus Response Act was signed into law providing expanded FMLA leave specifically for the care of a child or children in the event of school or daycare closures related to COVID-19 and emergency paid sick leave. LLCC is adopting these provisions retroactive to March 16, 2020. Per the Act, these provisions are temporary, ending Dec. 31, 2020. As we have moved to remote operations, these provisions would not apply if you continue to be able to work remotely, or remain available to work, on a limited basis as scheduled for essential on-campus functions or if needed on any other basis. Below is an overview of each provision as it relates to LLCC:
Expanded FMLA Leave
This legislation permits eligible employees to use FMLA leave to care for a child due to a school or daycare closure during a COVID-19 declared emergency by a federal, state or local authority. Eligible employees are entitled to 12 weeks of job-protected leave to care for a child if the child’s school or place of care has been closed, or the child-care provider is unavailable, due to COVID-19. Leave must be due to child care. An eligible employee is any employee who has been employed for at least 30 calendar days by LLCC. The employee may take the first ten workdays of leave unpaid or use available benefit leave time to receive full pay. If leave continues beyond 10 workdays, LLCC will provide the employee with paid FMLA leave at the employee’s full base pay rate.
Please contact Kim Elder (firstname.lastname@example.org) should you be unable to work remotely or become unavailable to work and need this expanded FMLA leave.
Paid Emergency Sick Leave
Employees are eligible for up to ten (10) workdays of emergency sick leave as it relates to COVID-19. This leave is separate from your current available benefit leave time. Your available benefit leave time would only be used after exhausting emergency sick leave should you continue to be unable to work. The following are qualifying reasons for use of emergency sick leave should you become unable to work remotely or unavailable to work on a limited or as needed basis:
- You are subject to a federal, state or local quarantine or isolation order related to COVID-19;
- You have been advised by a health care provider to self-quarantine due to concerns related to COVID-19;
- You have been advised by LLCC to self-quarantine due to concerns related to COVID-19;
- You are experiencing symptoms of COVID-19 and seeking a medical diagnosis;
- You are caring for an individual who is subject to a government or health care provider ordered quarantine or isolation;
- You are caring for a son or daughter of such employee if the school or place of care of the son or daughter has been closed, or the child care provider of such son or daughter is unavailable, due to COVID-19 precautions; or
- You are experiencing any other substantially similar condition specified by the Secretary of Health and Human Services in consultation with the Secretary of the Treasury and the Secretary of Labor.
Emergency sick leave will be paid at 100% of your normal base pay rate.
If you have a qualifying reason for emergency paid sick leave and wish to use it, you must contact your supervisor AND email@example.com. You must provide the reason for use and provide any required documentation. You may be asked to provide a daily update of your status. You may also be asked to provide a release from your physician to return to work. As this is a temporary leave policy, we will track this leave separately from the certificate of absence (CoA) system.
Insurance Coverage Update
The Act also calls for expanded insurance coverage related to COVID-19. Due to relaxed guidance, the Open Access Plan and the High Deductible Plan will now cover the cost of COVID-19 diagnostic testing and corresponding office visit (virtual or in-person) or urgent care visit without cost sharing. Plans will also cover, with no cost sharing, any FDA approved in-vitro diagnostic products designed to detect SARS-CoV-2 or the diagnosis of the virus that causes COVID-19 and the administration of such in-vitro diagnostic products. This means 100%, no deductible plan payment for professional services and lab tests incurred for a COVID-19 diagnostic test, including in-vitro testing. No prior authorization will be required.
These provisions are meant to remove financial barriers related to COVID-19 and provide you with peace of mind should you find yourself or a family member adversely affected by this current situation. If you have any questions, please contact Nicole Ralph, associate vice president, human resources, at firstname.lastname@example.org.
Many questions have come up regarding use of benefit leave time while working remotely. As remote workers, we are all expected to adhere to our regular schedules, either working or available to work as the need arises. If you should be unable to work or unavailable to work due to illness, doctor’s appointment or other circumstances while working remotely, employees should use the appropriate sick, personal, or vacation time and complete a Certificate of Absence (CoA) form.
Also, many employees have submitted future Certificates of Absence for time they were intending to take down the road. Please review any submitted time off. If your plans have changed, please email your supervisor and email@example.com to request that the future CoA form be deleted. Otherwise, the CoA will be processed and time will be deducted.
Your well-being during these very challenging times is of the utmost importance. These are unprecedented times and the uncertainty around us, whether at work, at home or in the world, makes it extremely difficult to manage our anxiety and stress levels. To that end, the college’s Employee Assistance Program has designed a series of three webinars to support your wellbeing as you navigate the road ahead. Below is information on the first webinar in the series. This webinar is accessible at any time and is free. I encourage all of you to view this series and share with your family and friends, as well.
Free Resource: 25-minute webinar – Emotional Well-Being During the COVID-19 Pandemic
- Why outbreaks affect our emotional health?
- Practical skills to cope with the anxiety
- Talking to your children
- Tips for you and your family
The webinar scheduled to be offered on Wednesday, March 18 from 1-2:30 p.m. in the R.H. Stephens Room will be postponed to a later date. An on-demand viewing of the webinar will be made available, and an alternate date to view the webinar will be scheduled.
SURS counselors will be on campus to perform one-on-one counseling sessions for those employees who are within four years of retirement eligibility. Members who are interested in an appointment will need to follow instructions found on the attached document. If you have any questions, please contact Kim Elder at 786-2214.
Please join your colleagues on Wednesday, March 18 from 1-2:30 p.m. in the Robert H. Stephens Room for a webinar covering the evolving mental health profile of today’s students, the physiological reactions to crises and implications for crisis intervention, and how it correlates to their academic and social successes at LLCC. For more detailed information about the webinar, please click on the link below or go to the news item on the HR Portal page.
LLCC Human Resources is currently advertising for the following full-time faculty positions for fall 2020:
- Nursing instructor
- Nursing instructor (Simulation Lab)
Full details can be found on the HR Employment site.
LLCC Human Resources is currently advertising for the following position: chief of police. Full details can be found on the HR Employment site.
LLCC Human Resources is currently advertising for the following position: police officer – open testing. Full details can be found on the HR Employment site.