With our region entering “Phase 3” in the Restore Illinois plan effective May 28, 2020, LLCC will begin to gradually move back toward on-campus operations for some employees and students beginning Monday, June 1. This gradual approach to re-opening our campuses will prioritize the safety and well being of our employees and students while beginning to restore some campus operations. The Cabinet has been busy developing return to work protocols and identifying what functions and employees will continue to operate remotely and those who will be brought back for on-campus operations. Your supervisor will be in contact with you regarding your work schedule for the week beginning June 1. Some employees will continue to operate remotely, some will move back on campus, and others will alternate a few days per week.
Beginning June 1, those students needing to complete labs or workforce training programs will be allowed to complete their coursework. For those employees returning to their work location, operations will be different than what we are accustomed to. The following protocols must be adhered to for all employees working on campus beginning Monday, June 1:
Requirement #1 – Social Distancing
Social distancing is a simple yet very effective mechanism to prevent potential infection, that relies on simple distance to avoid infection.
In practice, this means:
- Staying 6 feet away from others as a normal practice
- Avoiding entering and exiting buildings (i.e. leaving for the day) in groups
- Eliminating contact with others, such as handshakes or embracing co-workers, visitors or friends
- Avoiding touching surfaces touched by others, to the extent feasible
- Avoiding anyone who appears to be sick, or who is coughing or sneezing
Any meetings of greater than 3 people must be conducted virtually. If a brief gathering is required of more than 3 people (i.e. shift assignment meetings), it must be conducted in a location allowing for social distancing and will not interfere with other activities and person traffic. Office and lab/classroom spaces should be arranged or scheduled to ensure separation of employees and students using proper social distancing. Departments with shared workspaces are encouraged to develop work schedules whereby half of the staff works from home and half the staff works on campus, to the extent possible or staggered work schedules to reduce exposure.
Requirement #2 – Use of Face Masks/Covering
The use of a face mask or covering is REQUIRED at all times for BOTH EMPLOYEES AND STUDENTS when an interaction could occur with another individual. For employees and students who come into frequent contact with the public and social distancing is difficult to maintain, face masks must be worn. Face masks also must be worn by any employee or student who must work with others in confined spaces or may come into contact with contaminated surfaces.
If any employee must leave their workspace (i.e. use the bathroom, go to the mailroom, etc.), a face mask must be worn. Basically, the only time a face mask is not required is when you are sitting in an isolated office without anyone else present.
The college will provide a face mask or covering for employees if needed. Students should wear their own face mask or covering when on campus.
Requirement #3 – Employee and Student Health
Employees reporting on-campus will be required to submit DAILY forms to their supervisor before coming to work attesting to their current health (no fever, feeling well, etc.). The college is in the process of implementing an online application employees will use to verify their daily health within but that will not be in place by June 1, so in the interim a series of questions is being developed by Human Resources that must be answered and emailed to your supervisor daily. Employees or students exhibiting symptoms of COVID-19, including but not limited to, fever, coughing and shortness of breath must stay home and report such symptoms to their supervisor. Employees and students are encouraged to monitor their temperatures daily prior to coming to work/class. Knowingly coming to work with these symptoms, putting your co-workers at risk, may result in disciplinary action, up to and including termination.
Requirement #4 – Limited Building Access and Exit ways for Open Buildings
Entrances and exits on each building will be limited based on building size and number of entry/exit ways. Buildings designated to be “open” will have a primary entrance and a separate exit(s) identified. For example, the entrance for both Menard Hall and Sangamon Hall will be through A. Lincoln Commons. This will be the only entrance for these two buildings. Staff and students exiting the building must use the other doors throughout the two buildings to exit. For the Workforce Center, the entrance will be the main entrance into the building and the designated exit is the side doors at the end of the hallway on the side of the building.
In addition to designated entrances and exits, in order to minimize contact we have signage marked throughout identifying a direction in each hallway for foot traffic. I understand that this may mean that you may not be able to take the most direct route to wherever you may be going but we ask that you comply with these directional markings to minimize contact with others. In spaces where one-way directional foot traffic is not feasible, signage has been established on each side of the hallway so one side goes in one direction and the other side the opposite direction to maintain as much distance as possible.
Requirement #5 – Attendance Logs
A daily attendance log of all workers, students, and visitors (if any) must be kept and retained for at least four weeks. The log must include the name, phone number, and email address of all workers and visitors. These logs must be kept and maintained in each work area, lab and classroom that is open. Employees or students are not allowed to bring their children or other guests/family members on to campus during this time. We understand child care may be a challenge for some employees during this time, but this is an element that we simply cannot control.
We understand these protocols are not ideal; however, they represent the new reality during this time. Please understand that we are putting these measures in place to prioritize the well being of our employees and students, while gradually returning to on campus operations. Please be flexible because as we get into this, protocols may have to be added or altered. This is new for all of us, but if we all comply, we will have a successful transition back to campus. Thank you all for everything you have done to help LLCC endure one of the most unexpected and challenging events any of us could imagine. Our employees really pulled together to make the most out of a really tough situation. It will be nice to see some limited activity back on our campuses soon!